Outreach Systems & Administration Coordinator

Outreach Systems & Administration Coordinator

Terms: Regular full-time position (40 hrs/week), with benefits. Overtime eligible. Bargaining Unit: AFSCME Local 3300 Hiring Range: Outreach and Events Coordinator, Range 4. The full range for this classification is $55,973 – $73,882 (Steps 1–15). The expected hiring range for this position is $55,973 – $63,024 (Steps 1–7), depending on qualifications and experience. Job Classification and Range: Outreach and Events Coordinator, Range 4 (working title: Outreach Systems & Administration Coordinator) Department: Outreach and Communications Reports To: Communications and Development Director Base Schedule: Full-time, 40 hours per week (five 8-hour days). Employees work a consistent daily schedule with established start and end times, set in coordination with their supervisor — start times between 7:00 and 9:00 a.m. and end times between 3:30 and 5:30 p.m. Alternate schedules, such as four 10-hour days, may be approved in advance based on operational needs, with start and end times adjusted accordingly. Occasional evening and weekend work is required. Application Instructions To apply for this position, please submit the following materials via our website at https://snohomishcd.org/employment:

• Cover letter stating why you are interested in this position

• CV or resume detailing your related experience

Applications will be reviewed on a rolling basis and will be accepted until the position is filled. Priority deadline for applications is Wednesday, October 21, 2026.

Position Summary The Outreach Systems & Administration Coordinator supports Snohomish Conservation District's community engagement strategies by coordinating high-quality virtual and in-person events, including webinars, farm tours, fairs, workshops, and more, and by managing the systems that keep outreach and communications work organized -- including Smartsheet, the Outreach and Communications Team's project management system for all design, digital, and written content requests, and Virtuous CRM. This role engages the community and encourages conservation through strategic events produced by SCD and with partner organizations. The position is part of the Outreach and Communications Team which provides education, outreach, and communications support to all District programs -- including Agriculture, Habitat, Community Conservation, and District Operations. Essential Tasks These are illustrations of the various types of work performed. The omission of specific duties does not exclude them if the work is similar, related, or a logical assignment to the position. The Outreach Systems & Administration Coordinator leads the following tasks:

• Coordinate all aspects of Snohomish Conservation District outreach events, including scheduling, registration, communication with participants, set-up and tear-down, and event evaluation.

• Coordinate district-wide participation in regional and partner events, ensuring events are scheduled well in advance throughout the year.

• Foster positive community partnerships and coordinate partner engagement in events, including as speakers, tabling, and/or co-hosting. Ensure events fulfill partner and funder goals and deliverables.

• Manage the Outreach@ email inbox and respond to or route incoming customer service phone calls.

• Maintain the SCD Public Events Calendar on the District website and the internal Fairs/Events staffing sheet.

• Set up and host webinar technology (Zoom); edit and upload recorded webinars to the District's YouTube channel with transcripts.

• Attend contract negotiation meetings as needed and support the development of new city partner programs.

• Serve as the project management lead for the Outreach and Communications Team's Smartsheet system -- the team's intake and tracking system for all design, digital, and written content requests.

• Maintain Virtuous CRM data hygiene, including contact and gift record updates and campaign list pulls (campaign strategy and major donor cycles are retained by the Communications and Development Director).

• Maintain and organize SCD's photo library/database, ensuring images are tagged, organized, and accessible for outreach and communications use.

• Represent Outreach in standing internal coordination meetings (weekly Outreach scrum, ED/OR Team Meeting, Production Team meeting, and 1:1s).

• Serve as the primary staff member responsible for staffing Snohomish Conservation District's outreach events, ensuring events are adequately covered, and providing in-person event support as needed. Required knowledge, skills, and abilities• An Associate's or Bachelor's degree in marketing, communications, business, information systems, environmental science, or a related field; and three years of relevant professional experience. Experience in the job functions listed may substitute for education.

• Experience in developing outreach strategies for the public -- including urban/rural residents, underserved communities, farmers, and/or other stakeholders.

• Ability to engage with the public in a professional, friendly manner.

• Extremely organized and able to manage multiple competing priorities and deadlines.

• Ability to create engaging and accessible presentations in written, visual, and verbal formats.

• Strong verbal, written, and interpersonal skills.

• Strong project management skills.

• Ability to build relationships with diverse community members and partners.

• Highly dependable and accountable to deadlines and team members. Able to work collaboratively to accomplish shared tasks and support program staff.

• Demonstrated experience with database or CRM software; comfortable learning and troubleshooting new software systems.

Preferred knowledge, skills, and abilities

• Knowledge and experience in a conservation or natural resource field, such as habitat restoration, community gardening, agriculture, forestry, or stormwater management.
• Experience in project management software such as Smartsheet -- this role serves as the Outreach and Communications Team's day-to-day Smartsheet lead.
• Spanish language proficiency.
• Experience with Virtuous or another donor/contact CRM platform.
• Experience with digital photo or asset management/database systems.

Physical Requirements and Working ConditionsThis position includes primarily office and some field work, with regular travel to sites around Snohomish County and Camano Island for events. Some events may be held in a natural environment with rough terrain. This position requires the ability to:

• Remain in a stationary position for long periods of time in a standard workday.

• Work outdoors in all weather conditions and on rough or uneven terrain.

• Ability to move equipment weighing up to 40 pounds.

• Ability to set up and tear down event supplies, including tents and tables.

• Drive a District vehicle when travel is needed. Must hold a valid, unrestricted Washington State driver's license (or have the ability to acquire upon hire).

• Occasionally work on evenings and weekends. Work Location The position is based out of our Lake Stevens office. Following a successful probationary period, there may be the option to work remotely some of the time. Some essential functions of this position require in-office or on-site work at specific times. Additional Position Information This position is included in the bargaining unit represented by AFSCME Council 2, Local 3300, and is covered by the collective bargaining agreement between SCD and the Union. A copy of the agreement is available upon request. Benefits The District offers a comprehensive benefits package which includes:

• Medical, including vision, insurance coverage through Washington State PEBB. The District covers employee dependent’s medical premiums at 80%.

• Dental insurance coverage through Washington State PEBB for benefits-eligible employees. The District covers employee dependent’s dental premiums at 100%.

• A monthly contribution to a health reimbursement arrangement (HRA) plan through Voluntary Employees Beneficiary Association (VEBA) for employees who opt to waive District medical insurance coverage.

• Life Insurance through Washington State Health Care Authority (WSHCA), with coverage paid by the District.

• Long Term Care coverage through the WA Cares Fund, with premiums paid by the District.

• Long Term Disability through WSHCA.

• Additional voluntary supplemental insurance opportunities are also available.

• Annual (vacation) leave accrued at a beginning rate of 9.33 hours per month; sick leave accrued at 8 hours per month; and 12 scheduled paid holidays each year and 1 personal day.

• Employer-contributed retirement program through the State of Washington Employees’ Retirement System (PERS) and the ability to participate in the Deferred Compensation Program (DCP).

• All employees are covered by standard State and Federal programs, including WA Paid Family Medical Leave, Unemployment Insurance, Workers’ Compensation, Social Security, and Medicare.

• Terms of compensation and benefits are set by the Board of Supervisors and may be amended at any time.

If you have questions about applying or need accommodation during the application process, contact Sally Cunningham at [email protected] or (360) 631-6736.

We strive to work in partnership with all, to provide equitable and accessible programming on a nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information.