EVMS Subcontracts Admin

Job Title: EVMS Subcontracts Administrator

Job Description

The EVMS Subcontracts Administrator serves as a key liaison between finance, the subcontracts team, and program stakeholders to develop, coordinate, and support proposals submitted to clients. This role builds and leads EVMS subcontracting processes from the ground up, ensuring compliant, efficient, and strategically aligned subcontract administration across special projects.

Responsibilities

• Act as the primary liaison between finance, subcontracts, and program teams to gather, validate, and consolidate information needed for client proposals.

• Lead the end-to-end subcontract administration process from initial creation through operational implementation and ongoing management.

• Develop, refine, and implement subcontracting procedures and workflows where formal systems and processes are not yet established.

• Prepare, review, and administer subcontract documents and related agreements in alignment with organizational standards and regulatory requirements.

• Apply Earned Value Management (EVM) principles to support program planning, tracking, and performance reporting as it relates to subcontract activities.

• Ensure subcontract practices comply with DFAR and FAR regulations, including documentation, reporting, and audit readiness.

• Support negotiation of subcontract terms, conditions, pricing, and schedules in collaboration with finance, buyers, and contracts management.

• Coordinate closely with program management to align subcontract deliverables with project milestones, budgets, and performance goals.

• Collaborate with finance to ensure accurate cost tracking, funding status, and financial controls for all subcontracted work.

• Work with buyers and contracts management to streamline procurement activities associated with subcontracts and related services.

• Identify process gaps and opportunities for improvement in subcontract administration and propose practical, scalable solutions.

• Maintain accurate and organized records of subcontract agreements, modifications, and performance metrics.

• Contribute to special projects by providing subject matter expertise in subcontract management and compliance.

• Communicate clearly with internal stakeholders to provide updates on subcontract status, risks, and issues, and support timely resolution.

Essential Skills

• Hands-on experience managing the full lifecycle of subcontract administration from creation through operational implementation.

• Practical experience with Earned Value Management (EVM) and its application to subcontract and program performance.

• Strong subcontracts management experience, including drafting, reviewing, and administering subcontract agreements.

• Solid working knowledge of DFAR and FAR regulations and their application in a defense or government contracting environment.

• Demonstrated ability to lead and build subcontract processes from the ground up in environments without fully established systems.

• Experience collaborating closely with finance, contracts management, buyers, and program teams to support proposals and ongoing execution.

• Proficiency in negotiation related to subcontract terms, pricing, and schedules.

• Understanding of procurement and program management concepts as they relate to subcontracting.

Additional Skills & Qualifications

• Experience in operation or defense-related projects is beneficial.

• Ability to thrive in a dynamic environment supporting special projects.

• Strong analytical and organizational skills with attention to detail in documentation and compliance.

• Effective communication skills to work across finance, contracts, buyers, and subcontracts teams.

• Proactive mindset with the ability to identify and implement process improvements in subcontract administration.

Work Environment

This position is fully on-site in an office setting within an operations and defense-focused environment. The local team includes finance professionals, contracts management staff, buyers, and a dedicated subcontracts group, totaling roughly 20 people on-site. You will work closely with cross-functional colleagues in a collaborative, professional atmosphere, using standard office technologies and tools to support proposal development, subcontract administration, and program execution.

Job Type & Location

This is a Contract to Hire position based out of Fort Worth, TX.

Pay and Benefits

The pay range for this position is $45.00 - $52.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Fort Worth, TX.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

Workplace Type

This is a hybrid position in Fort Worth,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.