Supply & Administrative Coordinator (FGP) Brooklyn, Ft. Hamilton

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, TwitterandInstagram.Position Summary:We have an exciting opportunity to join our team as a Supply & Administrative Coordinator (FGP) - Brooklyn, Ft. Hamilton. In this role, the successful candidate Under general direction of leadership, the FGP Supply and Admin Coordinator will review inventory; initiating and track orders; receive, inspect, and distribute orders; fill out damage claims and return orders; keeping daily records; and working with accounts payable to ensure our vendors are paid as agreed. In conjunction with Supply Chain, discusses plans and adjusts all purchasing related plans and needs. Reviews pending requisition orders, and ensures department follows corporate supply chain governance and protocols. Acts as a liaison between staff members, physicians, and other staff to ensure all department needs for supplies and services are being met.Job Responsibilities:Job Responsibilities:Creates and maintains an ordering plan for each department for clinical and office suppliesResponsible for the creation of service Purchase Orders for the financial year based on annual spend projectionsProcess orders for maintenance, repair, and operational items as necessaryCreates all purchase requisitions for the practiceReceives all shipments and deliveries to the department and works with the staff to distribute the items to the proper storage locationResponsible for the maintenance and organization of the supply closets and roomsWorks with Corporate Supply Chain to review and determine the best purchasing/sourcing approachWork closely with Corporate Supply Chain (SC) to understand who preferred vendors are, what contracts are in place and in what ways they can be accessed.Assist with the monitoring and determination of effective and efficient supplier performanceWorks with all service suppliers to coordinate routine maintenance and trouble-shooting for non-clinical equipment.Coordinate with Corporate Supply Chain around supplier activity within the practice to ensure they follow any NYUHC or Corporate Supply Chain protocol around supplier access to key decision makers in the practice.Conduct various checks and balances for all information contained within PeopleSoftMaintain all inventory and PAR stock locations for Department(s)Maintains accurate, well-organized, up to date files for retrieval of needed documentationRecognizes routine problems and recommends suggestions, ideas and solutionsOrganizes, prioritizes and expedites own work flow and uses independent judgmentMeets with manager to discuss budget performance, obstacles with suppliers and to propose future purchasesAbility to develop and maintain effective working relationships with physicians, staff and patients.Performs other duties as assigned.Patient Experience and AccessServes as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter.Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off)Greets pati