Administrative Officer

Summary

The incumbent serves as Administrative Officer performing a combination of routine and multiple diversified administrative functions under the general direction of a manager, program manager or more experienced professional.

Duties

Serves as the Administrative Officer in a Flight Standards Functional Area. Performs multiple and varying assignments under the limited supervision of the manager. Acts as an individual contributor and/or may serve as a team leader on various projects. Applies experience and advanced knowledge as applicable to the task being performed. Incumbent is responsible for providing and/or obtaining a variety of management services essential to the direction and operation of the organization. The paramount qualifications required are advanced knowledge and understanding of management principles, practices, methods, and techniques, and skill in integrating management services with the general management of the organization. Demonstrates considerable independence in planning time and assists others to plan and use assigned resources to complete tasks. Incumbent is primarily concerned with providing, securing, or negotiating for the resources or services needed to manage and run the organization. The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission. As the office Administrative Professional: Tracks and analyzes data to ensure compliance with policies and procedures. Responsible for coordinating and performing multiple and varying assignments under the general direction of the manager. May work as a team member on various projects. Responsible for planning time and assisting others to plan and use assigned resources to complete tasks. Responsible for coordinating and accomplishing all administrative tasks in a wide range of administrative and analytical duties. Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes. Performs immediate and long range planning and control for organizational services independently anticipating program changes, etc. Coordinates with Human Resources for advice on advisory services as they relate to organizational related functions including pay and leave, and benefits. Reviews travel associated matters and manages the training program including initial and recurring. Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA, security, and vehicle management. Procures office supplies and equipment and closely monitors expenditures and reviews purchase card statements for accuracy. Work activities may be critical to the success of projects for one or more organizational entities within the office demographic and functional area. Recommends improvements to systems and processes. Identifies, analyzes and recommends solutions to recurring problems and offers recommendations for improvements. Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs. Work is reviewed periodically, typically at major milestones and at completion for policy compliance and alignment with other work activity. Performs additional duties as they are assigned. Requirements

We are not accepting applications from noncitizens. Qualifications

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. FV-G: To qualify for this position at the FV-G (FG/GS-10/11) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-9 level. Specialized Experience: Experience applying management principles, methods, and techniques to solve the problems of the organization; Experience with the general management of an organization; Experience developing and securing for the fiscal and business resources and services needed to manage and run an organization. FV-H: To qualify for this position at the FV-H (FG/GS-12) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-G, FG-GS-10/11 level. Specialized Experience: experience applying management principles, practices, methods, and techniques to solve the problems of the organization; experience integrating management services with the general management of an organization; experience developing and securing the fiscal and business resources and services needed to manage and run an organization. Experience performing systematic general management reviews and audits to reach conclusions and make recommendations. Such experience may have been gained in administrative, professional, technical, investigative or other responsible work. Experience in substantive and relevant secretarial, clerical or other responsible work may be qualifying as long as the work experience provides evidence of the knowledge, skills and abilities necessary to perform the duties of this position. Qualifications must be met by the closing date of this vacancy announcement. The G-band will perform the same duties, but with less supervision and direction. The H-band is full-performance.

Education

Substitution of education or equivalent combinations of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards for more information. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. . Education substitution for FV-G: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. There is no education substitution for the FV-H. To qualify based on education, you MUST upload/attach or fax a copy of your college transcripts or certificates at time of application. Please write the vacancy announcement number on the top of the first page of your transcripts and upload/attach to your application or fax it to (424) 405-7365. Your transcripts MUST be received by the closing date of the announcement. If selected, official transcripts will be required prior to employment. Refer to OPMs Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information. How You Will Be Evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses. Other Information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each (KSA's) in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Interview Statement: Some, none, or all may be interviewed. Incomplete Applications: Please follow all instructions carefully. Errors or omissions may affect your rating. Your application/resume MUST have your official title, grade and series on your work history. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA