Project Administrator

Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufacturers of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity. Innovative Machinery Group, a Morris Group Company, is seeking a highly organized and detail-oriented professional who thrives in a fast-paced technical manufacturing environment to fill our Project Administrator role. This individual excels at coordinating multiple priorities, communicating effectively with cross-functional teams, and keeping projects on track through strong organization, follow-up, and problem-solving skills. Summary of Responsibility: The Project Administrator supports the planning, execution, documentation, and successful completion of machine tool projects. This position serves as a central coordination point between Project Management, Engineering, Purchasing, Service, Sales, suppliers, and customers. The role is responsible for maintaining project documentation, tracking schedules and deliverables, coordinating meetings and communications, following up on outstanding action items, and helping ensure projects remain organized and on schedule. This role is fully on-site in our Huntsville office. What You Will Contribute: - Support machine tool projects from kickoff through installation, customer acceptance, and final closeout. - Maintain project schedules, milestones, action-item lists, and status trackers. - Coordinate activities between Engineering, Purchasing, Service, Sales, suppliers, and customers. - Track project deliverables, deadlines, approvals, and documentation requirements. - Organize and maintain accurate project files, records, and revision-controlled documentation. - Schedule and coordinate project meetings; prepare agendas, meeting notes, and action-item follow-ups. - Monitor project progress, identify risks or delays, and escalate concerns as needed. - Track supplier commitments, purchased components, delivery schedules, and required documentation. - Coordinate factory acceptance testing, machine deliveries, installations, training, and customer acceptance activities. - Monitor site readiness, installation requirements, punch lists, and outstanding project items. - Provide regular project status updates and support effective communication among all stakeholders. - Assist with project closeout activities, including final documentation, acceptance records, and project archiving. Other Functions: - Perform related duties as required The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position. Qualifications and Competencies: - High school diploma or equivalent. - Strong organizational and administrative skills. - Excellent written and verbal communication skills. - Ability to manage multiple projects, deadlines, and priorities. - Strong attention to detail and follow-through. - Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and Teams. - Comfortable working with technical documentation, schedules, spreadsheets, and project trackers. - Ability to communicate effectively with customers, vendors, engineers, technicians, and management. Preferred but not required: Associate or bachelor's degree in business, Project Management, Engineering Technology, Manufacturing, or a relat