Construction Project Coordinator (Austin)

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers. The Construction Project Coordinator will oversee the administrative duties as it relates to construction projects. Typically, a Construction Project Coordinator is involved from the early stages of development until the project is completed. Construction Project coordinators are responsible for ensuring all construction documents and regulatory forms are completed and provided to customers in a timely fashion. The Construction Project Coordinator is also responsible for all coordination and retrieval of all project documents for a project as well as assisting in the management of the project documents. The Construction Project Coordinator will also be called upon to assist the Project Managers in logistics of projects and equipment verification. The Construction Project Coordinator will also be responsible for the management of smaller projects. - Sets up new projects on bid list and provision new projects and bids in SmartSheet. - Sets up new project folders and sub-folders for each new project on Server - Sends out and manages bid requests to sub-contractors and vendors for new bid opportunities. - Assists with procurement of fire hydrant meters when required on a project. - Assists in the procurement of permits for projects. - Submit construction notifications to TCEQ. - Assists in the preparation of all contract documents for a project. - Prepares PO issuance documents for accounting department to issue Purchase Orders. - Assures materials are received into warehouse and staged for projects prior to start date. - Assures materials that are received for project are correct per equipment order. - Assists in logistics of project equipment. - Assists in overall management of individual projects as needed. - Assists in regulatory notifications and scheduling of inspections with city and state. - Manages and coordinates smaller service construction projects and keep updated using SmartSheet log. - Manages and initiates billing cycle for service construction projects with billing team. - Assists in management of spill bucket program and spill bucket replacements. - Assists in procurement and ordering of equipment. - Manages closeout document process for completed projects. - Presents closeout and other required documents to customers. - Assists in billing of construction projects. ### Requirements - Highschool Diploma or GED required - Proficient with Microsoft Office - Proficient with SmartSheet - Computer Skills (will require lots of reporting), able to type 40 WPM - Willingness to show initiative - Ability to think alone and make quick decisions - Ability to think outside the box - Must be able to meet companys employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company - Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer. JF Petroleum offers: - Competitive pay - 401(k) with company match - Paid time off - Paid holidays - Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability - Life insurance-company provided - Bonus program eligibility - Paid tr ining for field personnel - Uniforms provided for field personnel - Relocation Assistance will be considered for qualified candidates *JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.