Senior Manager of Administration

Senior Manager of Administration

Job ID: 17808

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: HQ Office of Security

Date Posted: Oct 21, 2026

Description

JOB TITLE:

Senior Manager of Administration

DEPT/DIV:

Security

SUPERVISOR:

Chief Security Officer

WORK LOCATION:

2 Broadway, New York, NY 10004

HOURS OF WORK:

7 : 3 0 am – 4:0 0 pm (7.5 hours/day, or as required)

FULL/PART-TIME

FULL

SALARY RANGE:

$110,594 - $138,242

DEADLINE:

Until filled

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary :

Under the direction of the Chief Security Officer, the Senior Manager is responsible for overseeing office-wide procurement activities, key administrative and operational functions, and comprehensive grant management. This role manages the operating budget, including all monthly and annual accruals, and ensures accurate and timely processing of requisitions and invoices. The Senior Manager also leads the establishment and maintenance of contracts within MTA systems, ensuring compliance with organizational policies and regulatory requirements. Through strategic oversight and coordination, this role supports efficient office operations and strong financial stewardship.

The Senior Manager is responsible for tracking and reporting security grant programs, as well as overseeing the closeout process for MTA security subgrantees (NYPD and New York State Division of Homeland Security and Emergency Services – DHSES). This role provides strategic oversight of administrative operations and office management in support of the Chief Security Officer and the executive leadership team. Key responsibilities include coordinating executive-level operations, overseeing workflow management, facilitating cross-department communication, managing executive correspondence and communications, and optimizing administrative processes while maintaining the highest level of confidentiality in all matters.

The Senior Manager ensures effective, professional, and respectful communication among executive leadership, MTA staff, agency presidents, and external officials. Through strategic coordination and operational leadership, this position strengthens organizational alignment and supports smooth office functioning. The role enables informed executive decision-making, enhances information flow, and fosters strong interagency collaboration to advance organizational priorities.

Responsibilities:

• In coordination with the MTA Capital Program Funding Grant’s office, oversees the collection enterprise-wide of periodic security and police progress reports from DHS Grant awardees to monitor grant compliance. Also directs the collection of necessary data for periodic reporting to DHS that is submitted in collaboration with the MTA Capital Program Funding Office. As a direct recipient of grants, the MTA is a grantor of awards to external law enforcement and NYS security agencies.

• Oversee the full procurement, invoicing, and time-bound grant closeout processes for the Transit Security Grant Program (TSGP), ensuring compliance with federal funding requirements and accurate, timely financial reconciliation and reporting, ensuring all metrics defined in the Scope of Work (SOW) are achieved and that all awarded funds are fully expended by the MTA and its subgrantees.

• Oversee and maintain a centralized, current database of security programs, supported by regular audits and detailed reporting to uphold transparency and accountability.

• Manage purchase requests, invoices, reimbursements, and vendor payments to ensure proper documentation and approval flows, while maintaining detailed financial records.

• Monitor all Office of Security budget categories, ensuring accuracy, compliance, and alignment with organizational priorities, and promptly identify and resolve any discrepancies with budget transfers and correspondence with the Office of Management and Budget.

• Track expenditures, forecasts, and spending trends to support informed financial planning and resource allocation to support the financial aspects of projects, contracts, and interagency initiatives.

• Manage daily attendance tracking and the collection, review, and reconciliation of required project documentation for the federally mandated Security Awareness Training program, supporting compliance for approximately 50,000 personnel across the MTA agencies.

• Manage the full lifecycle of TVRA data assessment processes, including tracking, ensuring SSI compliance, and validating information for accuracy and completeness before submitting to consultants.

• Coordinate with federal partners to identify required resources and establish timelines, ensuring clear communication and alignment with agency priorities and compliance requirements for the PT-RAM assessment.

• Create, track, and submit all grant amendments, ensuring accuracy, compliance with funding requirements, and timely approval for MTA and subrecipients.

• Manage the development, monitoring, and adjustments of security financial plans, including identifying new operational needs, preparing re-estimates, and ensuring alignment with executive priorities and agency requirements in cooperation with security leadership, finance teams, and program managers to ensure accurate forecasting and timely submission of updates.

• Manage subrecipient audit monitoring activities, ensuring timely collection, review, and evaluation of required audit documentation to verify compliance with funding, regulatory, and contractual requirements.

• Coordinate with program staff, facilities teams, and auditors to support transparent tracking, reporting, and accountability for all grant-funded assets and conduct physical inventory checks of grant-funded equipment to verify location, condition, and proper use in accordance with grant requirements.

• Performs other duties as assigned

• Complies with all policies and standards

• May be required to work hours outside regular work hours, as applicable

• Observes the work performed by contractors, as applicable

• Reviews invoices and approves them if the work has contractual standards, as applicable

• Addresses performance issues with the contractor when possible, as applicable

• Escalates issues to other parties when needed, as applicable

Required Knowledge/Skills/Abilities:

• Comprehensive understanding of grant management, including planning, monitoring, and utilizing financial resources.

• Extensive knowledge of budget development, financial monitoring, and expenditure control within complex operational environments.

• Experienced manager with proven skills in conducting detailed analyses of grant project performance, expenditures & billing, scheduling, and operational data.

• Proficiency in maintaining centralized databases and producing accurate and timely reporting.

• Strong communication skills for engaging executive leadership and internal and external stakeholders on Security office operations.

• Demonstrated ability to develop and enhance administrative systems, reporting workflows, and communication channels. High level of organizational skill in managing scheduling, meetings, research, and executive operational needs.

• Demonstrated ability to oversee administrative functions, including Travel and Expense programs, office operations, and coordination of security services.

Required Education and Experience:

• Bachelor’ s Degree in Arts/Sciences (BA/BS) in Communications, Public Administration, or a related field, or an equivalent combination of education and experience may be considered in lieu of a degree.

• Minimum 8 years of experience in administrative or operational management, preferably within security, public sector, or large organizational environments.

The Following is/are preferred:

• Strong understanding of federal and grant compliance requirements, procurement rules, and regulatory standards.

• Experienced manager with proven ability to lead cross ‑ functional collaboration with security teams, finance, external stakeholders e.g., NYPD grants, and MTA Leadership teams .

• Proven ability to provide expert guidance to senior leadership on grant and regulatory issues.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.