Business Services Coordinator

Position Number: 002310

Department: College of Humanities & Earth and Social Sciences (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Serve as the Office and Budget Manager for The Department of Communication Studies and the Writing, Rhet, Digital Studies Program.

• Maintain in-depth knowledge of policies and procedures for the day-to­-day financial management of various funding sources, including reconciliation and compliance processes.

• Assist Chairs with prioritizing funding requests and develop recommendations for financial distributions.

• Manage, track, and balance departmental budgets (State, Summer School, Discretionary, E&T, Overhead, Grants, Endowments, etc.); record and update expenses for each fund. Utilize budget skills to adjust funds as necessary through budget revisions and other documentation.

• Prepare budget/financial forecasts/analysis and projections to assist the Department Chair with strategic planning.

• Apply knowledge of programs, policies, and procedures to interpret and communicate information to meet specific needs of faculty, staff, and students.

• Manage quarterly budget revisions and submit FTRs.

• Provide grant and FRG project support, including budget tracking, reporting, and coordination with Principal Investigators, CHESS Grants Support Specialists, or external funding contacts.

• Supervise and evaluate the department’s two SHRA employees. Provide formal and informal training as needed.

• Maintain informational flow to stakeholders and faculty, ensuring information is timely and correct (e.g., travel request/report forms, purchase orders, employment records for students, conference materials, etc.).

• Remain up-to-date on university processes and procedures as they relate to all financial systems (Concur, Banner, Banner Self-Service, 49er Mart, SEA , NinerWorks, Archibus, etc.)

• Serve as the primary departmental resource on business procedures for sound business practices.

Minimum Experience / Education:

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Preferred Education Skills and Experience:

• Higher Education experience and budget management are preferred.

• Excellent written and oral communication skills are required.

• Ability to work independently and exercise sound judgment is preferred. Must also be able to work effectively in a team environment.

• Strong interpersonal and organizational skills, as well as attention to detail, are a must.

• Working knowledge of Google and MS Office Suite programs, Degree Works, Banner, Internet Native Banner, website management, and similar Higher Ed software is preferred.