Senior Proposal Coordinator

Your Impact

Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’

challenges and lay the foundation for human progress. In the Senior Proposal Coordinator position, you

will provide support and leadership on a variety of business development assignments, ranging from

strategic proposals to qualification statements and letters of interest. All members of our Sales Operations

team are expected to be self-starters who: possess excellent oral and written communication skills;

develop creative solutions to tackle challenges; are team players ready to support each other; and have a

vested interest in the Jacobs’ success.

Main Duties & Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our

sales efforts. Our Senior Proposal Coordinators will be responsible for the following general activities:

Independently lead the End Game coordination and preparation of small to mid-sized proposals

working directly with technical staff; may support or take ownership of sections for large, strategic

opportunities under the guidance of senior Sales Operations staff

• May support planning and development of small to mid-sized presentations and interviews

• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances

• Participate in kick-off meetings and other milestone meetings, as appropriate

• Offer an understanding of business objectives, priorities, and sales strategy, especially as they relate tothe End Game proposal process

• Advocate and actively follow Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines

• Employ and populate/update (as appropriate) Jacob’s Client Success Platform (CSP) and business development-related tools and databases

• Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff,

• Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications & Expectations

In addition, Senior Proposal Coordinators will be expected to demonstrate the following progressive skills

in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership

• Coordinate/provide End Game direction to graphic designers, document publishers, writers/editors, reprographics specialists, and other support staff; independently coordinate with and collect information from teaming partners and subconsultants

• Monitor and hold self and proposal team to proposal schedules

• Solve issues independently; identify creative solutions for challenges, escalate to leadership as needed

Sales Strategy

• Lead the End Game coordination and preparation of small to large proposals; support larger,

strategic efforts; and take ownership of sections of strategic efforts under the guidance of senior Sales

Operations staff

• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts

• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as

necessary

• Possess basic understanding of objectives and services provided by the firm

Sales Functions and Processes

• Demonstrate excellent oral and written communication skills; possess effective active listening skills

• Become knowledgeable of proposal time commitments

• Write and update project descriptions/summaries, success stories, and lessons learned, as well as

resumes and other documents with little to no supervision

• Have knowledge of and ability to perform contributing skills (including document publishing, editing,

and reprographic standards) supporting application of best practices

• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline

processes, procedures, tools/databases,

• Prepare and ensure compliant and timely proposal deliverables, including managing proposal process

and schedule, and meeting client requirements; communicate issues/variances

• Be accountable for QA/QC check of assigned proposals and proposal sections for self and support staff

Jacobs/Industry Acumen

• Understand business objectives and services provided

• Understand how personal efforts help achieve Jacobs goals

• Safeguard and implement company image/branding on all proposal assignments

• Understand basic company risk evaluation processes

Education, Experience, & Certifications:

• BS/BA or equivalent

• 4+ years of relevant experienc

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.