Court Financial Manager 2 - Roswell

The Jobs for Veterans Act mandates priority of service to Veterans seeking employment and training opportunities. To ensure compliance with this law, this job posting will be available only to Veterans for up to 24 hours. After this period, the jobs will be released to all job seekers. **** The Fifth Judicial District Court in Chaves County, Roswell, New Mexico is recruiting for one full time permanent Court Financial Manager 2 position. The position is in a Range LL with a target pay range of $36.54 - $45.67 hourly. Hours are Monday through Friday 8:00 a.m. - 5:00 p.m. GENERAL STATEMENT OF DUTIES Acting under general direction manage the operations of the fiscal, budget and/or support services departments of the court or judicial entity. EXAMPLES OF JOB DUTIES The Court Financial Manager 2 is responsible for complex accounting and budgeting functions with an annual operating budget of four million or more and human capital resources of 80 employees or more and is the primary financial officer of a judicial entity. The number of employees, subordinate supervisors, managers, and directors, budget size, special courts and programs, and administrative complexity are strong considerations in assigning job classifications within the Court Financial Manager job classification series. Judicial entities authorized to use the Court Finanical Operations Manager may also use the Court Financial Manager 2 job classification. ? Trains, supervises, mentors and evaluates a professional staff of two or more. ? Develops, implements and maintains prudent fiscal policies, procedures, internal accounting controls and guidelines. ? Ensures that all payments to vendors are accurate and timely and certifies that they are for services rendered and goods received in accordance with state law. ? Oversees bail bonding system and ensures that bond agents comply with state licensing laws, court rules, forfeitures and collateral requirements. ? Oversees bond reconciliation to ensure the bonds have been posted to the correct case in the case management system. ? Oversees or reconciles court/judicial entitys funds and or divisions financial reports. ? Ensures end-of-month Odyssey and banking reports are submitted timely based on AOC requirements of submission and reporting. ? Prepares and approves operating transfers with other judicial and state agencies including year-end reversions. ? Prepares and oversees journal entries and journal vouchers for grants, receivables, audit adjustments, and accounting ledger transfers. ? Prepares deposits in SHARE. ? Maintains or oversees the maintenance of the trust account checkbook for litigant funds. ? Oversees and reconciles additional non-reverting budget. ? Oversees the administration, accounting, and submission of unclaimed property. ? Oversees and approves all travel documents for employee and judge reimbursement. ? Reconciles journal entries, operating transfers in/out, SHARE deposits, and payroll. ? Tracks and depreciates capital inventory and keeps current records of all fixed assets. ? Prepares and submits claims for reimbursement on grants, contracts, administrative and inter-governmental agreements as well as prepares and files IRS forms. ? Oversees grants administration and compliance, as well as other state and/or federal funds reporting compliance. ? Prepares fiscal impact analysis reports. ? Prepares appropriation requests, operating budgets, special, supplemental, and deficiency appropriations and other funds as needed on behalf of the court/judicial entity. ? Testifies or presents information to internal judiciary committees as well as legislative and executive bodies in support of the judicial entitys budget priorities. ? Ensures all budget documents are prepared for submission and presentation to the Legislature and State Budget Division. ? Submits Capital requests in the Infrastructure Capital Improvement Projects system. ? Submits quarterly updates into he Capital Project Monitoring System. ? Prepares the Capital Improvement Four-Year Plan and Capital Improvement Request, and administers the Capital Improvement Budget(s). ? Administers the budget and ensures revenues and expenditures are within the appropriations and budget guidelines. ? Monitors capital improvement bonding and expenditures. ? Analyzes and requests BAR/BRF authority as required. ? Implements and maintains fiscal policies, procedures, internal accounting controls and guidelines and assists in developing court/juridical entity administrative policies. ? Works with external auditors to prepare for annual audits. ? Ensures all Department of Finance and Administration deadlines are met and submitted documents are in compliance. ? Ensures necessary documents and other information is provided to auditors and audit is completed in a timely manner. ? Researches, analyzes, and reports financial data, and prepares annual court/judicial entity financial statements, Management Discussion and Analysis and Financial Footnotes. ? Performs internal audit functions on funding and various budget and trust/cash accounts. ? Conducts physical inventory of assets and oversees staff in the procurement process. ? Prepares or oversees the preparation of the Interest Earning Activity and State Fund Deposit Balance reports, bonds, litigant funds and unclaimed property and submits to the State Treasurers Office. ? Provides information and analysis to the Administrative Office of the Courts, other courts or agencies, local public bodies, and federal agencies. ? Oversees the preparation of cash deposits and the processing of cash transfers. ? Oversees all accounts receivable and accounts payable functions for day-to-day court operations. ? Prepares end of year comprehensive annual financial report for submission to the Department of Finance and Administration . ? May serve as Chief Financial Officer of the court. ? May prepare agencys annual financial statements. ? May serve as loss control officer. ? May investigate allegations or complaints regarding fraud or misuse of state finds or property. ? Other duties as assigned. ? The number of employees, subordinate supervisors, managers, and directors, budget size, special courts and programs, and administrative complexity are strong considerations in assigning job classifications within the Court Financial Manager job classification series. COMPETENCIES/QUALIFICATIONS The successful applicant should demonstrate knowledge of personnel management techniques; public accounting and financial management techniques; computer financial systems, go