J224 Contract Specialist I, II, III, IV, or V

Contract Specialist I: Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisorContract Specialist II: Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.Contract Specialist III: Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Contract Specialist IV: Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Contract Specialist V: Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties:The essential duties for the Contract Specialist I include:Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.Coordinates start-work date ensuring all necessary materials will be available for the contractor.Ensures contracts are payable and meet all legal requirements.Executes agreements and contracts.Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.Provides technical and administrative support to include reviewing, processing, answers questions, provides assistanceand handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.Performs other job responsibilities as assigned.The essential duties for the Contract Specialist II include:Assists with recommending policy and/or procedure changes.Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provi ions, financial/statistical graphs and/or reports.Assists in monitoring contractors' insurance certificates.Composes and transmits conditional award notices.Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations. The essential duties for the Contract Specialist III include all the above and: Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.Assists in researching and making recommendations concerning contract administration systems.Assists with contract negotiations.Assists with recommending policy and/or procedure changes and solutions.Researches state and federal statutes and opinions, Department policies and previous contracts.Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. The essential duties for the Contract Specialist IV include all the above and: Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems.Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports. The essential duties for the Contract Specialist V include all the above and: Develops plans for implementing new contract evaluation requirements.Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.Executes agreements and contracts.Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.Monitors contractors' insurance certificates.May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team membersâ™ career conversations; and approving leave requests to ensure operations coverage.