Staffing Coordinator - Office & Administrative Specialist Senior / Full-time, Day Shift

Working Title: Staffing Coordinator

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota Department of Veterans Affairs

• Job ID : 97447

• Location : Fergus Falls

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/03/2026

• Closing Date : 10/09/2026

• Hiring Agency/Seniority Unit : Veterans Affairs Dept / Vets Home-Fergus Falls-AFSCME

• Division/Unit : Fergus Fall Veterans Home / MVH Fergus Falls Direct Care

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Minnesota Veterans Home-Fergus Falls

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides staffing and scheduling support to the nursing unit as assigned and provides administrative support to the nurse management team. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible. This position will provide guidance and direction to the Office and Administrative Specialist-Intermediate employee in the scheduling unit.

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below,

and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate

fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

• Skill in keyboarding/typing and word processing, using Microsoft Word or similar software to produce forms, reports and general correspondence

• Skill in using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data

• Skills in database management sufficient to enter, maintain, update, and retrieve information from staffing/scheduling software

• Skill in customer service (in person, on the phone and through email and other written correspondence) is sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers

• Ability to guide and direct work activities to achieve work area goals

Preferred Qualifications

• Experience staffing and scheduling employees in a unionized environment

• Experience staffing and scheduling employees

• Experience providing leadwork to employees

• Experience using staff scheduling software, such as (EST)Enterprise Scheduling and Timekeeping

Additional Requirements

This position requires successful completion of the following:

• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.

• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.