Academic Associate

JOB TITLE: Academic Associate DEPARTMENT: Student Services, Lincoln County Campus (LCC) EMPLOYMENT TYPE: Professional, pay grade 6. Part-time, 19 hours per week, non-health-benefit-eligible. 10-12 months per year. Unlock Exceptional Benefits at FVCC (Worth ~$25K)! You'll receive generous employer contributions towards your Health/Vision & Dental, up to 15 vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Teachers' Retirement System and a 403(b) match up to 7%. And that's not all - Public Loan Forgiveness plus invest in your continued education when you explore Tuition Waiver benefits for you and your dependents! FLSA: Non-exempt. LOCATION: Lincoln County Campus, Libby, MT CLOSING DATE: Open Until Filled ESSENTIAL DUTIES Works closely and cooperatively with the Director of LCC campus, FVCC Student Services, and other LCC staff and instructors on programmatic, financial, and administrative matters. Provides outreach, support, and programs to students and instructors in the Continuing Education program. Schedules and works collaboratively with Continuing Education staff at FVCC to coordinate services. Schedules, coordinates testing services, and maintains records for the Commercial Driver's License (CDL) program. Works closely with the CDL instructor for compliance. Maintains and monitors facility agreements, oversees LCC room and facility utilization requests, arrangements and payments. Assists with the coordination of the adult education program; may administer HiSET/GED assessments. Works collaboratively with the Adult Education staff at FVCC to coordinate services. Proctors exams for remote classes and students. Provides technical support and assistance for remote and in-person classes; coordinates with IT for troubleshooting and updates to technology at LCC. Assists potential students with college placement and registration process. Coordinates other educational opportunities, workshops, events, and plans student activities on campus. Establishes and initiates effective and timely communications to assure sharing of information Handles a broad range of inquiries and schedules appointments. Receives and processes student payments. Opens, closes, and secures the building, as needed and assigned. Remains current in practices, trends and research related to areas of assignment Attends related trainings, workshops, and professional development Cross trains to perform other departmental and team functions; backfills for staff as needed Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships. Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities Performs other duties as assigned. Reports to the Director, Lincoln County Campus MINIMUM QUALIFICATIONS: Bachelor's degree and a minimum of one year of related work experience, OR, Associate's degree and two years of related work experience, OR, High School degree or equivalent and four years of related work experience, OR, An equivalent combination of higher education courses and related work experience PREFERRED QUALIFICATIONS Work experience in a higher education setting Experience working with database/information systems KNOWLEDGE, SKILLS, AND ABILITIES Ability to provide quality service and collaboration by creating a welcoming and supportive environment Demonstrated skill in creating and managing a work climate of collegiality and teamwork Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the orga izational culture Ability to be flexible, adaptable and multi-task in a setting that is fast-paced and ever-changing Ability to stay abreast with computer applications, technology and office procedures Ability to work independently Ability to work within policies and procedures of FVCC Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community Ability to maintain effective and positive professional relationships Ability to follow and issue directions Demonstrated communication, technology, presentation, customer service and interpersonal skills Ability to work effectively with people from a variety of culturally diverse background Ability to intermittently work non-traditional schedules including evenings, weekends, with occasional travel, etc. Ability to maintain regular and acceptable attendance levels Ability to maintain a high degree of confidentiality Ability to successfully pass a criminal background check Ability to respond in the event of an emergency This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects. APPLICATION PROCEDURE: In order to be considered for this position, applicants must apply online at https://www.fvcc.edu/about/careers-at-fvcc; paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally, applicants are required to submit the following documents by uploading them to the online application: Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND A current, comprehensive resume or curriculum vitae; AND Unofficial transcripts for all degrees held and Professional Certifications, when applicable. As a condition of employment, the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted; AND Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references. EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks. EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran's status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws. FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: FVCC provides reasonable accommodations upon request to q