Grants & Project Coordinator

Grants & Project Coordinator Department: Arthritis & Clinical Immuno Location: Oklahoma City, OK Position Overview and Responsibilities The Arthritis and Clinical Immunology Research Program{target="_blank"} at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission. Responsibilities include, but are not limited to: • Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies. • Participating in the review and submission of grant reports to the sponsor during the life of the grant award. • Reviewing spending, assembling budgets and forecasting support. • Assisting with the preparation of grant budgets and maintaining budgetary records. • Organizing and maintaining records of grant effort distribution and monthly accounting reports. • Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance. • Monitoring costs and expenditures on grant accounts to ensure compliance with applicable. requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance. • Updating and maintaining CVs, biosketches, bibliographies, and publication collections. • Monitoring compliance with Public Access requirements for publications. • Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. • Providing administrative and organizational support to multiple PIs within the program. • Managing PI calendars, arranging meetings and interfacing with recruits. • Coordinating travel arrangements, reimbursements, and office supply purchases. • Planning and arranging guest speaker visits, meetings, seminars, and symposia. • Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. • Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements. • Performing general office tasks including filing, copying, and handling mail as needed. • Other duties as assigned. Minimum Qualifications • Bachelor's degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience. • Strong communication skills and enthusiasm for working as part of a supportive, collaborative team. • Proficiency in using computer systems and software, including Microsoft Office Suite. • High attention to detail, dependability, and willingness to learn. • The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential. Preferred Qualifications • Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration. • Prior exper