Part-Time Workplace Coordinator

Description

Part-time schedule Monday, Tuesday & Thursday 8AM - 5PM

Robert Half has an exciting opportunity with an innovative AI and data technology company. We seeking a polished, organized, and service-minded Workplace Coordinator to help create a welcoming, efficient, and engaging office environment.

This is an exciting part-time opportunity for someone who enjoys being the go-to person in the workplace—keeping the office running smoothly, supporting employees and visitors, coordinating vendors, and making sure the day-to-day office experience is exceptional.

What You’ll Do

• Serve as the friendly and professional face of the workplace, welcoming employees, candidates, clients, and visitors.

• Manage day-to-day office operations and ensure the workplace is clean, organized, stocked, and ready for employees.

• Coordinate office supplies, snacks, beverages, kitchen supplies, and other workplace necessities.

• Monitor inventory and place orders as needed to maintain appropriate stock levels.

• Coordinate with building management, maintenance teams, cleaning services, and other workplace vendors.

• Receive and distribute packages, mail, and deliveries.

• Help coordinate office lunches, catering, snacks, beverages, and employee events.

• Assist with meeting room setup, office events, and special workplace projects.

• Keep common areas, conference rooms, kitchens, and shared spaces organized and presentable.

• Support employee requests and quickly resolve day-to-day workplace needs.

• Maintain workplace calendars, vendor schedules, and other administrative records.

• Assist with onboarding logistics, including preparing workspaces and coordinating supplies or equipment for new employees.

• Identify opportunities to improve the employee experience and make the office more efficient.

• Provide general administrative and operational support as needed.

Requirements

• 1+ years of experience in workplace coordination, office administration, facilities, hospitality, reception, or a similar role.

• Excellent organizational and time-management skills.

• Professional, friendly, and service-oriented personality.

• Strong attention to detail with the ability to stay on top of multiple priorities.

• Comfortable communicating with employees, vendors, visitors, and building management.

• Proactive mindset—you see what needs to be done and take care of it.

• Strong Microsoft Office/Google Workspace skills.

• Ability to work independently while also being a collaborative team player.

• Comfortable working in a dynamic AI/technology environment where priorities can shift quickly

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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