Legal Admin Assistant

OVERALL OBJECTIVE OF JOB: To perform a wide range of legal support and administrative assistance to Assistant District Attorneys in preparation for criminal conferences, hearings and trials. QUALIFICATIONS: A. EDUCATION/TRAINING: Associate's degree in criminal justice or paralegal studies. B. WORK EXPERIENCE: 1 years working experience in a legal office environment, OR any equivalent combinations of experience and/or training. ESSENTIAL FUNCTIONS OF JOB: 1. Provides factual and legal research, administration and support to all Assistant District Attorneys in performing duties as a paralegal/legal secretary 2. Conducts legal and factual research; analyzes elements of crimes and drafting of Juvenile criminal petitions and bench warrants. 3. Compiles, organizes and prepares documents, forms and files for use at all criminal conferences, criminal hearings and trials. 4. Serves as the initial point of contact in greeting visitors, answers inquiries regarding programs, policies and procedures and provide general information relating to the department. 5. Provides and assists in the completion of prepared documents necessary for criminal conferences and hearings for defense attorneys and unrepresented defendants. 6. Obtain and maintain JNET certification to determine criminal histories and maintenance of dissemination log in accordance with state law. 7. Responsible for the docketing, scheduling, maintenance and upkeep of department master calendar utilized by each attorney including District Attorney for appointments, meetings, conferences, hearings, trials and other scheduled events. 8. Drafts letters, memos, reports, forms, mailings and a variety of other correspondence required by department. 9. Utilize Prosecutor Management System (PMS) and Common Pleas Management System (CPCMS) to maintain and update case files to ensure proper case flow management. 10. Prepares various informational packets for public relations and other department needs. 11. Performs responsibilities of Senior Legal Administrative Assistant in her absence. OTHER DUTIES OF JOB: 1. Functions in an information capacity through receiving incoming mail, phone, personnel, and public requests for information concerning the assigned work area; provides information or resolution, or referral to appropriate department/entity. 2. Work independently and cooperatively in the completion of the office duties and tasks as required 3. Utilize common computer software such as Microsoft WORD and EXCEL to create and process necessary documents. 4. Review and verify all work processed for the purpose of ensuring accuracy and completeness in duties performed. 5. Interact professionally and develop and effective working relationships with the law enforcement, Judiciary, Judicial Assistants, legal community, superiors, coworkers, general public, other court and work-related agencies. 6. Maintain confidentiality of protected information in accordance with various laws, policies, and procedures. 7. Assists other staff as needed. 8. Performs other job-related duties as required. SUPERVISION RECEIVED: Receives occasional instruction and some supervision from Supervisor in regard to daily work duties. SUPERVISION GIVEN: None. WORKING CONDITIONS: 1. Works indoors in adequate office space, lighting, ventilation and temperatures. 2. Normal exposure to noise and stress, but subject to frequent disruptions. 3. Normal exposure to indoor dust/dirt. PHYSICAL/MENTAL CONDITIONS: 1. Must possess ability to record, convey and present information, explain procedures and follow instructions. 2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking, carrying and reaching and occasional twisting, bending, stooping, climbing, and pushing as necessary to carry out job duties. 3. Dexterity requirements range from coordinated movements of fingers/hands for typing and computer, to simple dexterity of feet/legs; torso as necessary to carry out job duties. 4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds. 5. Must be able to cope with the physical and mental stress of the position. 6. Must be able to pay close attention to detail and to concentrate on work. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job. Knowledge or legal and general office policies, procedures, practices and terminology. Must possess ability to maintain confidentiality in regard to client information and records. Must possess good communication and interpersonal skills. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English, grammar and the ability to perform these skills with accuracy and within reasonable speed. Must possess the ability to work independently on complex clerical tasks. Must possess ability to compose replies to routine correspondence.