Administrative Specialist - Environmental Enforcement Section

Summary

This position is located in the Environmental Enforcement Section, Energy and Natural Resources Division. The Section is responsible for bringing civil judicial actions under most federal laws enacted to protect public health and the environment from the adverse effects of pollution. The Administrative Specialist provides high-level administrative, operational, and quality assurance services to over 150 Section personnel, including managers, attorneys, paralegals, and administrative staff.

Duties

As an Administrative Specialist, typical work assignments may include the following: Serves as the main point of contact for employees and managers and directs the centralized administrative work of the Section. Liaises with management to coordinate and identify volunteers for Department sanctioned non-litigation opportunities. Coordinates the Section's Continuity of Operations Plan for emergency planning and exercises (Contacts, Building Maps, Evacuation Route Maps, Volunteer Rosters). Liaises with the Office of Administrative Services on requests for permits, parking, building & office equipment support, office space, and special events. Oversees the collection of the Section's annual reporting obligations, including state bar certifications; financial disclosures; and various professionalism, ethics, and other training. Coordinates with Section management on administrative and logistical support for special projects for conferences, retreats, training seminars, and workshops. Coordinates with Section managers to create and track training for new employees, conducts trainings on administrative matters, and creates training plans and timelines. Coordinates with the Division's Law Clerk and Intern Coordinator to ensure smooth operation of law clerk and undergraduate intern programs. Manages administrative processes for centralized human resource related work of the Section e.g. submission of SF-52s, tracking completion of performance appraisals for staff, and tracking promotions for attorneys and professional staff. Coordinates hiring committees; oversees process logistics including scheduling interviews and committee panels; oversees compilation of relevant documentation; completes reference checks; coordinates with hiring manager to draft recruitment recommendations to management; and finalizes hiring memos. Coordinates with management to finalize recruitment documents for positions, including contents of vacancy announcements, positions descriptions, crediting plans, work plans, and related documentation. Serves as the primary timekeeper for the Section; performs internal audits of leave balances; resolves or troubleshoots issues involving the time reporting system. Leads teams of people to carry out tasks within the scope of the work, overseeing the work and providing performance input for a staff of Administrative Specialist, Legal Assistants, volunteer students, and other clerical positions. Qualifications

To qualify for GS-12, you must have one year of specialized experience at, or equivalent to, the GS-11 Federal grade level or above evaluating the operations of an office to measure effectiveness and organizational productivity, recommending improvement processes, and providing support for centralized administrative activities for an organization. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement. YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered. To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/13088994.

Education

There is no substitution of education for experience at this grade level. How You Will Be Evaluated

Your qualifications will be reviewed based on your application materials (e.g., resume, supporting documents) and the responses you provide on the application questionnaire. When addressing the specialized experience qualification statement, you must present evidence of that experience in your resume. If the specialized experience statement is merely repeated in your resume, you may be deemed ineligible. If you meet the minimum qualifications, your application will then be compared to your responses to the online assessment questionnaire(s) that measure important competencies required to perform the job. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Performance and Awards Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork If you are found to be among the top candidates based on your assessment responses, you will be referred to the hiring manager for employment consideration. *Note: Additional candidates may be selected if more positions become available within 90 days after the HR office issues the selection certificate. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire Other Information

Career Transition Assistance Plan (CTAP): The Career Transition Assistance Program provides eligible surplus and displaced competitive service employees within ENRD with selection priority over other internal candidates for competitive service vacancies. If you have received written notification of your eligibility for consideration under CTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Please review the link below for an overview of the benefits currently offered to Federal employees.