Office Manager

Description We are looking for an experienced Office Manager to oversee daily administrative and accounting activities in our Redwood Citgy, California office. This position combines front-office coordination with hands-on financial support, including billing, payroll assistance, and month-end processes. The ideal candidate brings strong organizational skills, confidence with spreadsheets and office systems, and the ability to keep operations running smoothly in a fast-paced environment.

Responsibilities:

• Manage day-to-day office operations, ensuring the workplace remains organized, efficient, and fully supported.

• Handle accounts payable and accounts receivable activities, including invoice processing, payment tracking, and account follow-up.

• Prepare customer billing and maintain accurate financial records to support timely reporting.

• Assist with payroll administration by collecting, verifying, and organizing employee time and payment information.

• Support month-end close activities and help compile financial data for regular reporting.

• Maintain office inventory by monitoring supply levels, placing orders, and coordinating with vendors as needed.

• Provide front-desk and receptionist support by greeting visitors, answering calls, and directing inquiries professionally.

• Use Excel and other office technology tools to organize data, create reports, and improve administrative workflows. Requirements • At least 3 years of experience in office management, accounting support, or a similar administrative role.

• Minimum of 5 years of experience working with accounting functions such as payable, receivable, billing, or financial recordkeeping.

• Practical knowledge of accounts payable, accounts receivable, invoicing, and payroll support activities.

• Strong Excel skills with the ability to manage data accurately and produce organized reports.

• Highly organized and detail-oriented, with the ability to manage multiple priorities effectively.

• Comfortable using office technology and learning digital tools quickly.

• Construction industry experience is preferred.

• Strong communication and interpersonal skills for handling office coordination and reception responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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