Detention Assistant

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7528360 Essential Job Functions An employee in this class series will receive a work assignment to Detention Assistant. Although an employee is assigned to this work specialty area, the employee may perform many, or all, of the office functions listed in General in the accomplishment of assignments. Due to the nature of the work assignment, the following examples of work may not be listed in order of importance/priority. DETENTION ASSISTANT: - Books and releases inmates, verifying documents for completeness and accuracy. - Through the support of Detention Officers and supervisory personnel, opens and closes security doors controlling inmate movement and activities within the facility. - Maintains surveillance and keeps chronological logs to record facility and inmate activity. Observes and monitors activities of inmates in cells, day rooms, yards and other areas of the detention facility. - Receives checks and enters cash flow to inmate records and enters data into computer system, insuring accuracy of data entry and accounting of funds. - Enters data into computer for compilation of current facility roster, population and other related activities. - Utilizes computer terminals to input and extract data from computer during on-line operations. - Operates common office machines to include computer keyboards and related peripheral equipment. - Maintains and establishes associated files to include entering information and documents into filing and data systems, insuring completeness and accuracy. - Operates communications equipment, including two-way radios and answering/directing telephone calls. - Prepares and complete reports and logs, accurately and timely. - Performs special assignments as requested. Performs related work as required. GENERAL: - Maintains, with relative independence, a significant phase or segment of a clerical process or office activity. - As required, may assign, review, and check work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations. - Understands and interprets pertinent federal, state and other regulations, procedures and practices related to various departmental and assigned programs. - Informs other clerical staff of new or revised policies and procedures. - Reviews work for proper coding, classification, mathematical accuracy, and compliance with procedures. - Assists an office superior by performing routine administrative details. - May assist in training new clerical employees, temporaries and volunteers. - Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate. - Contacts vendors to obtain price and purchases various supplies and materials. - Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy. - Processes county payrolls, routine personnel transactions, invoices, checks, vouchers or other records. - Types forms, letters, reports and file cards from draft, recording device or rough copy. Develops documents as required. - Conducts and composes routine correspondence. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. - Processes and maintains various legal, tax and license records, documents, and reports. - Maintains fiscal records in accordance with established procedures. - Allocates items to a variety of accounts according to prescribed classifications. - Prepares standardized reports and statements. - Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. - Meets established deadlines and informs concerned parties of deadlines and appointments. - Issues permits and licenses after obtaining and checking information. - Verifies bills and invoices. - Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. - Processes purchase orders and related documentation and other office-related transactions for payment or further processing. - Operates common office machines to include computer keyboards and related peripheral equipment. Uses computer terminals to input data and to obtain data from the computer during on-line operations. - Performs special assignments as requested. {=html} - Performs related work as required.