Residency/Fellowship Manager - Internal Medicine

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13673776 Residency/Fellowship Manager - Internal Medicine Department: SOM KC Internal Medicine - Education ----- Medical Education Position Title: Residency/Fellowship Manager - Internal Medicine Job Family Group: Professional Staff Job Description Summary: The Residency/Fellowship Manager provides leadership and direction for sub-specialty and graduate studies programs. This role oversees the day-to-day operations, supervises program coordinators, and serves as a key liaison between faculty, trainees, and institutional and accrediting bodies. The manager ensures programs are well-organized, compliant with accreditation requirements, and effectively support the education and professional development of residents and fellows. Job Description: Job Duties - Supervise and manage residency, fellowship, and graduate studies coordinators, including assigning tasks, setting deadlines, and providing performance feedback. - Oversee daily operations of sub-specialty and graduate medical education (GME) programs. - Manage office staff and workflow to ensure efficient operations. - Maintain consistent office hours to provide accessible, timely support to coordinators in addressing urgent questions and operational needs. - Administer the GME budget, including accounts payable, expense tracking, and financial reporting. - Coordinate purchasing of office supplies and manage departmental resources. - Facilitate billing processes, invoice payments, and travel reimbursements. - Supervise and ensure credentialing and program data is correct and maintained in systems such as WEBADS, ABIM, QGenda, and MedHub. - Ensure accurate and timely submission of required data and documentation to accrediting bodies, including ACGME and ABIM. - Monitor compliance with accreditation requirements (ACGME, KU GME, ABA, and other governing bodies) to maintain program accreditation. - Develop and maintain evaluation tools for residents and staff. - Develop and ensure maintenance of resident and fellow schedule logistics - Establish and promote standardized workflows and best practices across departments to enhance consistency, efficiency, and collaboration while respecting the distinct culture and operational needs of each program. - Organize documentation and logistics for internal reviews and accreditation site visits. - Support recruitment efforts, including applicant communication, interview coordination, and MATCH process administration. - Assist with onboarding, orientation, and offboarding of residents and fellows, including credentialing and licensure. - Monitor and maintain resident licensure and required certifications (e.g., BLS, ACLS, PALS). - Provide administrative support for new program development and during staffing gaps. - Assist with coordination of external rotations and related documentation. - Maintain and report data across multiple systems to support program operations. - Provide guidance to fellowship coordinators on accredited and non-accredited programs. Program Administration and Oversight - Oversee the preparation and coordination of annual Program Evaluation and Clinical Competency Committee meetings, including required documentation, reporting, attendance, and follow-up of action items. - Ensure program changes requiring GMEC approval are appropriately documented, coordinated, and submitted to the GME Office. - Oversee development and maintenance of annual and clinical rotation schedules to ensure alignment with curriculum requirements and ACGME/RRC standards. Oversee the resident and fellow evaluation process to ensure evaluations are accurate, timely, complete, and compliant with accreditation requirements. - Oversee the coordination of conferences, Grand Rounds, educational activities, and required examinations. - Ensure accurate maintenance of resident and fellow leave, training records, credentialing documentation, and required program files. - Ensure Program Letters of Agreement (PLAs) are current, appropriately executed, and maintained in program files. - Monitor preparation and submission of RRC, GME, institutional, accreditation, and other required reports and surveys. - Oversee graduation and trainee completion processes, including required documentation, transition activities, and verification requests for former trainees. - Oversee maintenance of faculty and program information, including website and program communications as appropriate. - Oversee visiting trainee requests, documentation, and coordination. - Coordinate and support GME and Coordinator Council training and professional development activities. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities