Office & Admin Specialist Int - Electronic Document Management Specialist, Lead

Working Title: Electronic Document Management Specialist, Lead

Job Class: Office and Administrative Specialist, Intermediate

Agency: Direct Care and Treatment

• Job ID : 97503

• Location : Moose Lake

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/06/2026

• Closing Date : 10/12/2026

• Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Moose Lake AFSCME

• Division/Unit : MSOP / MSOP HIMS Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP HIMS Support

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a modified therapeutic community and secure setting that provides services to over 700 individuals who have been civilly committed for sexual offending. MSOP is a national leader in the industry and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. MSOP has facilities in Moose Lake and St. Peter, MN

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Electronic Document Management Specialist for our Moose Lake location. The Electronic Document Management Specialist provides direction to the team while performing the essential duties of scanning, indexing, and verifying Minnesota Sex Offender Program documents for the electronic records systems and redacting information that should not be released under the Government Data Practices Act. The Electronic Document Management Specialist, team lead ensures the efficient operation of the program by processing a variety of work utilizing multiple computer systems, databases, and electronic document management systems.

Responsibilities include:

• Receiving, retrieving, scanning, and processing documents from various departments to input into the appropriate electronic storage source.

• Timely communicating information regarding imagining processes and needs with both internal and external clientele concerning documents, verify ability to share information and identify the status of the document.

• Act as a team lead, train new staff and report the status of the project to leadership

• Manage time appropriately to ensure work is completed and the goals and objectives of the team/department are met.

• Promotes a positive image of the facility with emphasis on customer service by treating clients, co-workers, and other staff with courtesy and respect.

Minimum Qualifications

To qualify, applicants must possess a High School Diploma or GED and the following qualifications:

• Leadwork skills to include planning, assigning, reviewing, training, and reporting on the work activities of employees.

• Customer service skills providing courteous, prompt, and accurate information to clients, staff and other stakeholders in person, on the phone, through email and other written or electronic correspondence.

• Data entry performance using Microsoft Office or similar data entry system sufficient to enter data into specific fields, receive, review and compare source documents to database information including locating, identifying, and correcting data entry errors.

• Database, documents and records management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors

• Specialized terminology including medical terminology or coding sufficient to read, write and speak in the medical and health field.

• Spreadsheets skills sufficient to utilizespreadsheet applications such as Microsoft Excel to enter, compile, store and retrieve data.

• Typing/keyboarding skills using Microsoft Words or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

• Physical demands of this position include lifting and moving paper boxes of 30 pounds; standing, sitting, pulling, ability to move arms on a continual basis to open, lift, sort, and file documents; perform repetitive tasks; sitting for computer work 95% of every day.

Preferred Qualifications

• Experience within the records management field, or electronic medical records.

• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS) and Avatar. Knowledge of the provisions of Minnesota Government Data Practices, Federal Health Insurance Portability and Accountability Act (HIPAA) laws and records best practices.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.