Rental and Transportation Coordinator - ML

Title: Rental and Transportation Coordinator Job Type: Hourly

Department: Rental Location: Mira Loma, CA

Supervisor: Branch Manager

Job Summary

This position primarily coordinates the ordering and delivery of equipment entrusted to the rentals and transportation department. This position works with the Rental Manager to ensure rentals are available and ready for delivery, transportation paperwork is prepared accurately, and drivers are dispatched efficiently.

Job Responsibilities:

The following responsibilities are general guidelines and not an exhaustive list of the full scope of responsibilities. Duties and responsibilities are subject to change based on business needs and at management's discretion.

Rental

• Primary for incoming rental inquiries from internal & external customers

• Quote pricing and availability of rental equipment

• Process Sub-rent Orders (including updating purchase orders, selling out sub-rent ID's)

• Make sure sub-rent billing is done correctly and profitably

• Enter rental invoices in the Toyota Portal and direct invoices to the correct billing management company.

• Maintain customer rental contracts & ensure rental invoices are billed timely & accurately.

• Process COD payments (credit card payments on rental invoices)

• Schedule Rental Planned Maintenance

• Follow up internal rental requests promptly

• Maintain a daily updated Rental inventory report

Transportation:

• Dispatch transportation of equipment (rental/sold/shop work) Backup to coordinator

• File rental & transportation documents

• Manage DOT DVIR, Driver Logs, and IFTA fuel receipts

• Make Inside Sales calls promoting rental business with current and potential customers.

• Other duties as assigned by management

• Schedule transportation for all incoming and outgoing units, including new, used, demo, rental, lease returns, trade-ins, shop repairs, etc.

• Communicate all deliveries and transfers to the appropriate SWTL associates and customers promptly

• Stage driver loads when possible

• Ensure the accuracy of all shipping and receiving paperwork

• Process transport driver’s paperwork and review labor

Other Responsibilities:

Perform related duties as assigned by management.

Qualifications

Job Qualifications

• High school graduate with college courses in business administration preferred

• Service department, retail, or warehouse experience preferred

• Enthusiastic demeanor

• Organizational and time management skills

• Good oral and written communication skills

• Ability to accomplish goals and meet deadlines

• Must be reliable, report to work on time, follow directions, and get along well with coworkers and management personnel

• Expected to attend training classes when offered by management

• Appearance must be neat and professional

Physical requirements

• Must be able to repetitively stoop, bend, push, pull, squat, climb, and kneel regularly

• Must be able to operate computers

• Must be physically able to lift 50 pounds unaided repetitively (must ask for assistance if lifting over 50 pounds)

• Must be physically able to speak and interact with other company associates

• Must be physically and mentally able to read, write, and follow directions

Mental Requirements

• General intelligence and verbal intelligence

Competencies

• Office skills: Ability to use a 10-key calculator

• Computer skills: Ability to use a computer using both Company software as well as general management software (Microsoft Word, Excel)

• Communication skills: Ability to speak, hear, and write to communicate with Customers, fellow department associates, and other management personnel.

• Initiative; Undertake self-development activities. Look for and take advantage of opportunities. Ask for help when needed.

• Job knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills.

• Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance

• Teamwork: Exhibit objectivity and openness to others’ views; give and welcome feedback; contribute to building a positive team; build morale and group commitment to goals and objectives; support everyone’s efforts to succeed; and recognize the accomplishments of other team members.

We value our Associates and offer competitive wages with great benefits such as:

• Medical, dental, and vision insurance

• Short- and long-term disability coverage (employer-sponsored)

• Basic Life insurance (employer-sponsored)

• Voluntary Life insurance

• Flexible spending accounts

• 401 (k) with a company match of 50% of your contribution (up to 6% of your current salary)

• Career development opportunities

• And much, much more!

Salary range: DOE $23 to $27