Coordinator Document and Mailroom - Madison, NJ

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

• Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups

• Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

• Collect, sort, prepare, and scan documents

• Label and enter documents into the system, ensuring accuracy and quality

• Perform post-scanning quality checks and file original records

• Secure and properly dispose of confidential documents

Financial Support

• Print and scan checks for deposit for Escrow and Commission teams

• Print Garnishment and SEP checks.

Vendor & Inventory Management

• Maintain relationships with courier services (UPS, USPS, FedEx)

• Track mail and UPS invoicing using Excel

• Order and maintain office supplies and stockroom inventory

• Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

• Provide coverage for other business service functions as needed

• Maintain a clean desk policy and secure environment

Qualifications

• High School diploma required

• 1–2 years of experience in a similar role

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)

• Ability to learn new software quickly

• Strong organizational and communication skills with keen attention to detail

• Comfortable with light physical activity, including lifting to 25 lbs. occasionally

• Regular, predictable attendance is essential

• Positive attitude and commitment to delivering premier service

We are proud to offer a comprehensive benefits package to our employees including:

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D

• 401(k) savings plan with company match

• Paid Time Off to Include Holidays, Vacation Time, and Sick Time

• Paid Family & Paternity Leave

• Life Insurance

• Business Travel Accident Insurance

• All employees receive access to LinkedIn Learning

• Employee Referral Program

• Adoption Assistance Program

• Employee Assistance Program

• Health and Wellness Program and Incentives

• Employee Discounts

• Employee Resource Groups

Coldwell Banker Realty (https://www.coldwellbanker.com/) represents Coldwell Banker’s company-owned brokerage offices, with a roster of more than 44,700 affiliated agents across the U.S. They handle 153+ billion in annual sales volume and serve as operational hubs for training, marketing, and regional leadership. Coldwell Banker Realty is a subsidiary of Compass International Holdings.

Compass International Holdings (https://www.compassinternationalholdings.com/) is a global real estate services company empowering real estate professionals with everything they need to realize their entrepreneurial potential. With a presence in every major U.S. city and approximately 120 countries and territories, Compass International Holdings serves millions of buyers and sellers through a portfolio of some of the most recognized and iconic brands: @properties (https://www.atproperties.com/) , Better Homes and Gardens® Real Estate, (https://www.bhgre.com/) CENTURY 21 ®, Christie's International Real Estate (https://www.christiesrealestate.com/) , Coldwell Banker (https://www.coldwellbanker.com/) ®, Compass (https://www.compass.com) , Corcoran (https://www.corcoran.com/) ®, ERA (https://www.era.com/) ®, and Sotheby's International Realty (https://www.sothebysrealty.com) ®. In addition to brokerage services, Compass International Holdings offers integrated services, such as mortgage, title, insurance, escrow, and relocation.

• NYSE: COMP

• 340,000 Real Estate Professionals

• 2,000+ independently owned and operated brokerages

• 120 countries and territories

EEO Statement: EOE including disability/veteran