Bilingual Site Office Coordinator

Responsibilities: - Coordinate and oversee the daily administrative operations of the project office to support efficient site operations. - Organize daily office priorities, assignments, and workflows based on project and site needs. - Work alongside and provide day-to-day guidance, training, and support to administrative staff assigned to the project. - Serve as a primary administrative point of contact for field personnel, project leadership, and other internal departments. - Collect, track, review, and submit safety, workforce, and operational data using Microsoft Excel and applicable company or client systems. - Review safety documentation, reports, and other project paperwork for completeness and accuracy before submission. - Maintain organized and up-to-date electronic and physical records in accordance with company and project requirements. - Track and report daily employee and contractor headcounts and other workforce information as required. - Follow up with field personnel and supervisors to obtain missing or incomplete documentation and information. - Support employee and contractor badging and site-access activities as needed, including assisting with required documentation, coordinating badge-related requirements, tracking badge status, and communicating with employees, management, and client representatives regarding access needs. - Prepare routine reports, spreadsheets, trackers, and other administrative records for project leadership. - Coordinate internal meetings, safety training sessions, orientations, and team briefings. - Assist with preparing training materials, presentations, sign-in sheets, and supporting documentation. - Maintain office supply inventory and coordinate purchasing, deliveries, and vendor needs in accordance with company procedures. - Support the onboarding of new employees assigned to the project, including explaining office procedures, documentation requirements, reporting processes, and administrative workflows. - Identify opportunities to improve administrative processes, organization, recordkeeping, and reporting efficiency. - Perform other administrative and project-support duties as assigned. Qualifications: - Bilingual in English and Spanish (required). - Minimum of 3 years of experience in office administration, office management, project administration, or a related role. - Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced project environment. - Strong attention to detail and commitment to maintaining accurate documentation. - Proficiency with Microsoft Office, particularly Microsoft Excel, Outlook, Word, and Teams. - Strong written and verbal communication skills. - Ability to communicate professionally with employees, supervisors, management, clients, and vendors. - Proactive, hands-on work style with a positive attitude and strong customer service skills. - Able to reliably start work at 6:00 AM. Preferred: - Experience supporting construction, safety, industrial, manufacturing, or project-site operations. - Familiarity with OSHA documentation, safety reporting, or site safety programs.