Accountant I

Account for procard transactions promptly.? Obtain monthly receipts from Bureau purchasers to enter into Bureau Purchasing Systems payment section and DEFINE.? Determine the accounts, object codes, as well as a description of purchase.? Ensure that the transaction has all of the backup (such as receipts, travel approvals, ooefs, etc) needed to charge the account.? Request transfer of funds if necessary.? Obtain researcher and department approval.? Prepare correction documents when necessary. Ensure that the documents are approved before campuss deadline. Lastly, send approved documentation to the Image Retrieval System.Process a variety of vendor invoices (including subawards, Services Agreements, rental cars, fleet fuel, royalties) accurately and timely to ensure that all approvals can be obtained and the document can be paid within the later of thirty days of receipt of goods/services or invoice, even when they request corrections. Obtain and review any approved agreements.? Reconcile vendor invoices to Bureau records and/or agreements.? Contact vendors and work directly with vendors and Bureau staff to resolve account discrepancies.? Perform any additional procedures required by UT for processing this document.? Obtain PI approval.? Obtain wire transfer information when necessary. Determine the account, object codes, dates, vendor information, etc. to enter into UTs Accounting System, DEFINE, or wire transfer forms. Request transfer of funds if necessary. Obtain researcher and department Accounts Payable approval timely. Send approved documentation to the Image Retrieval System for campus Accounts Payable or Wires approval. Ensure that document is in the Image Retrieval System within the next day. Send a rush request to campus Accounts Payable when necessary but should be an infrequent occurrence. Be a backup for an Accounts Payable coworker who is out to the extent that you can based on your current workload.For subaward and service agreement payments, review new agreements and amendments to understand what compliance issues must be followed. Document the important parts of the agreement.Enter tracking information promptly from invoice receipt to payment into Excel spreadsheets (for procards and for other invoices) to ensure timeliness and prevent duplications of payments. Provide notes about the status when the process is stopped to show due diligence and as needed. Enter subaward information into a spreadsheet for each subaward to show the history of invoices received, payments made, as well as requirements for the subaward.Gain a better understanding of UT Accounting.Other duties as assigned.