Legal Assistant

Description

We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.

Responsibilities:

• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.

• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.

• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.

• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.

• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.

• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.

• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.

• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.

Requirements • Associate degree required; bachelor’s degree preferred.

• At least 2 years of employment experience, ideally in an office or administrative setting.

• Strong ability to read, interpret, and work with detailed written materials and formal documentation.

• Excellent written communication, analytical thinking, organization, and time management skills.

• Proficiency with Microsoft Office applications, particularly Excel.

• Ability to learn new software platforms and internal systems quickly.

• Capable of handling multiple assignments, adjusting to shifting priorities, and meeting deadlines consistently.

• Experience with calendar management, electronic filing, or court filing processes is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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