THC - Asset Manager and Accounts Receivable (Inven

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=107328andPostingSeq=1Job DescriptionJOB OBJECTIVE: Performs highly advanced (senior-level) property management and accounting support work. Coordinates the day-to-day administration of the agency's capital and controlled asset program and performs assigned accounts receivable activities. Work includes maintaining property records, coordinating inventories, processing asset additions, transfers and disposals, reconciling asset information between agency records and the State Property Accounting system, preparing customer invoices, recording and monitoring receivables, applying payments, and supporting related reconciliations. Works under general supervision, with moderate latitude for the use of initiative and independent judgment within established policies and procedures. ESSENTIAL DUTIES:Maintains accurate capital and controlled asset records in the State Property Accounting (SPA) system, CAPPS and agency tracking records, including acquisitions, transfers, location changes, custodian changes, disposals and other status updates.Coordinates the agency's annual physical inventory and periodic spot checks; distributes instructions, monitors completion, research discrepancies and prepares documentation for management review.Reviews purchasing, receiving and payment documentation to identify reportable property and ensure assets are properly tagged, classified, recorded and assigned to the appropriate location and custodian.Coordinates property transfers, surplus, salvage and disposal activities in accordance with applicable state requirements and agency procedures; maintains supporting documentation.Reconciles SPA, CAPPS and agency asset records; researches variances and prepares routine corrections or supporting documentation for approval.Prepares and records customer invoices and other accounts receivable transactions based on approved supporting documentation, established fee schedules, agreements or program instructions.Records and applies customer payments, credit adjustments and other receivable activity; maintains customer account documentation and subsidiary records.Monitors outstanding receivables, prepares aging and collection-status reports, sends approved notices and escalates delinquent or disputed accounts to management.Assists with monthly and fiscal year-end reconciliations of accounts receivable, revenue and related general ledger balances; researches differences and prepares documentation for review.Responds to routine questions from agency staff, customers and site personnel regarding property records, invoices, payments and established procedures.Maintains organized, complete and audit-ready records; assists with internal and external audit requests and provides supporting documentation.Assists with procedure updates, training materials, process improvements and internal controls for property management and accounts receivable.Performs related work as assigned. QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are met):Bachelors degree from an accredited four-year college or university with major coursework in accounting, banking, and finance (one year of relevant work experience related to the essential duties may substitute for one year of college);Two years of experience in property management, inventory control, accounting, accounts receivable, financial operations or closely related work;Relevant experience may substitute for education on a year-for-year basis, subject to agency policy;Experience with Texas state agency property, accounting or revenue processes;The ability to maintain the security or integrity of the critical infrastructure;Valid drivers license, accep able driving record, and ability to drive a state vehicle; and Ability to travel up to the required 10% of the work period. PREFER:Experience using SPA, CAPPS Financials, USAS or comparable enterprise systems.Experience coordinating physical inventories across multiple locations.Experience preparing invoices, applying payments, monitoring aging balances or reconciling receivable accounts.Intermediate or advanced Microsoft Excel skills, including formulas, lookups, filters and reconciliation workbooks. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of property and inventory management principles, records administration and basic accounting practices.Knowledge of accounts receivable processes, revenue recording, cash application and account reconciliation.Knowledge of internal controls, segregation of duties and documentation requirements.Skill in using spreadsheets, databases and financial or property-management systems; experience with Microsoft Excel is essential.Skill in reviewing detailed records, identifying discrepancies and performing accurate reconciliations.Skill in organizing work, maintaining documentation and meeting recurring deadlines.Ability to interpret and apply established policies, procedures, statutes and rules.Ability to communicate clearly and professionally with agency staff, customers and external parties.Ability to work collaboratively, protect confidential information and escalate unusual or complex issues appropriately.Effective verbal and written communication, human relations, and organizational skills;Knowledge of accounting principles and procedures, of budget controls, and purchasing methods and procedures;Knowledge of fiscal programs, governmental accounting, budget control methods, policies, and procedures, and laws and regulations pertaining to financial operations;Skill in providing customer service excellence to both internal and external customers;Skill in operating a personal computer with word processing, database, and spreadsheet