Program Coordinator I

Bryan, TX

Full time

R-097474

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Bcs Campus Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want The Program Coordinator I, P9 will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Academic Affairs, Assistant Dean of Pre-Clerkship and guided by the Pre-Clerkship Program Manager. The coordinator creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses’ calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

What you need to know

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Travel: Occasional travel required.

Responsibilities:

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:

• Arranging room reservations/scheduling Zoom sessions

• Coordinating proctors and rooms/Zoom sessions for examinations

• Maintaining the learning management system

• Preparing for- and leading the course initiation meetings

• Serving as primary administrative liaison with faculty regarding course scheduling

• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM’s undergraduate medical education program (UME)

• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications

• Manage the learning management system for the assigned courses

• Ensure grades are entered into LMS system accurately and disseminated to proper stakeholders

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship

• Site specific coordinator meeting (required)

• All sites coordinator meeting (required)

• Pre-Clerkship Subcommittee meeting (as needed)

• Curriculum Committee meeting (as needed)

• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean

• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff

• Converse with students to address course questions and/or concerns

• Disseminate mass communications regarding courses

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner

• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses

• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation

• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook

• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean

• Engage in two (2) professional activities/academic year

• Perform other duties as assigned.

Qualifications:

Required Education & Experience

• Bachelor’s degree or any equivalent combination of training and experience

• Two (2) years of work experience in program coordination in education or related areas

Preferred Qualifications

• Bachelor’s degree

• Four (4) years work experience in program coordination in education

• Experience in health services and/or pre-clerkship medical education

• Experience as clerical or administrative assistance staff

• Experience with learning management systems – Canvas

• Experience collaborating with individuals and communities in a higher education and/or medical setting

Knowledge, Skills, and Abilities

• Ability to successfully manage several tasks simultaneously

• Ability to work cooperatively with others

• Ability to work independently

• Effective interpersonal skills

• Effective verbal and communication skills

• Knowledge of word processing and spreadsheet applications

• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

• Strong organizational and customer service skills

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1793/University-Holiday-Calendar) of annual paid holidays

• Up to eight hours of paid sick leave (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1794/Sick-Leave)  and at least  eight hours of paid vacation (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1757/Vacation)  each month

• Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

• Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)

• Flexible Spending Accounts

• University Holidays (https://www.tamus.edu/hr/holiday/)

• Legal Statements

• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice