Program Aide (NY HELPS)

NY HELPS Yes

55-b/c Eligible Yes

Agency Parks, Recreation & Historic Preservation, Office of

Title Program Aide (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 13

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $55817 to $67990 Annually

Employment Type Full-Time

Appointment Type Permanent

Internship No

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Other (see below)

"Other" Explanation Monday - Friday; telecommuting allowed on a limited basis

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address Central Regional Office

6105 E Seneca Turnpike

City Jamesville

State NY

Zip Code 13078

Duties Description Assigned to the Central Regional Business Office, the incumbent will provide paraprofessional support to the Administrative Specialist 2, SG-23. Duties include, but are not limited to the following:• Enters and reconciles data in the Statewide Financial System (SFS), Budget Expenditure Tracking System (BETS), utility database, and additional state applications.• Maintains relationships with vendors and utility providers and ensures prompt payments.• Manages travel and procurement card processes; serves as point of contact for new staff applications, ensures compliance with purchasing rules, and responds to procurement audits.• Orders and tracks store inventory and employee apparel purchases. • Creates tables and charts and drafts reports to document analyses and procedures.• Works with various internal and external partners in support of the unit’s goals, including serving as a liaison and guide for agency program staff utilizing state applications. • Assists with updating policies and procedures for unit.• Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to assignments.• Interacts through phone and email with employees and managers concerning business office operations. • Notarizes documents, including employee benefits forms and payroll forms, as directed.• Supervises lower-level clerical employees; prioritizes work assignments, ensures efficient workflow, and coordinates training.

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.NY HELPS or 55-b/c Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.Subsequent 55-b/c Qualifications:A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.Reassignment Qualifications: Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as a Program Aide if you have less than one year, you must be reachable on the current Program Aide eligible list for this location, if one exists.70.1 Transfer Qualifications: At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position. Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments Operational Needs: Must possess and maintain a valid Notary Public License or obtain the license within the probationary period as a term and condition of employment.Preferred Experience: • Professional experience in a business office setting. .Benefits: The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:Paid Time Off:• 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. Health Care Benefits:• Eligible employees and dependents can pick from a variety of affordable health insurance programs.• Family dental and vision benefits at no additional cost.• Health Insurance Opt-Out: This program may be available to eligible employees who have other employer sponsored health insurance coverage. Additional Benefits:• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Health Insurance coverage in retirement• Health Care Spending Account (HSA)• Dependent Care Advantage Account• Adoption Advantage Account• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Tuition Assistance programs for CSEA/PEF and M/C employees• Public Service Loan Forgiveness (PSLF)• Paid Parental LeaveTo learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. *NY HELPS PROGRAM:For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.This position may require a background check prior to appointment.

Some positions may require additional credentials or a background check to verify your identity.

Name Barbara Sorrells

Telephone 3154921756

Fax

Email Address [email protected]

Address

Street NYS OPRHP - Central Regional Office

6105 E Seneca Turnpike

City Jamesville

State NY

Zip Code 13078

Notes on Applying Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Your application must be received by 10/19/2026 and submitted via email to: [email protected] Please use the email subject line: Vacancy ID 226819 – Program Aide – Regional OfficeFailure to do so may result in not being considered for the position. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications and operating needs may result in your resume not being considered for this position.Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service, and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to the Equal Opportunity Unit at [email protected] or (518) 486-7754.