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Administrative Associate

UNIVERSITY OF TEXAS AT AUSTIN

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At a glance

Compensation
No compensation found
Location
Austin, TX
Work Authorization
Not specified

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Job overview

The Administrative Associate supports grant-related operations by managing travel authorizations and reimbursements, tracking purchasing activity, and maintaining calendars. The role also coordinates meetings, itineraries, and events for visitors and research partners, processes entertainment reimbursements, and handles tuition reduction benefits and scholarship awards for students as needed.

Skills & qualifications

RequiredNice to have

Skills

Travel Authorization ProcessingTravel ReimbursementsProCard PurchasingUT Market PurchasingCalendar ManagementMeeting CoordinationEvent PlanningEntertainment ReimbursementsTuition Benefit ProcessingScholarship Processing

Full job description

Manage travel authorizations for PIs, staff, guests, and researchers associated with the grant. Process travel authorizations and travel reimbursement vouchers.Process and track ProCard purchases and UT Market purchases.Maintain schedules/calendars for Program Director and special projects.Coordinate and schedule group meetings including room reservations and coordinating itineraries.Process reimbursement vouchers for entertainment expenses.Organize, plan and host events with dignitaries, research sponsors, collaborators and out-of-town visitors.Processes tuition reduction benefit and scholarship awards for students as needed.Performs other related job duties as assigned.

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