School Liaison Accounting Specialist

ob Category General Application Schedule 225 Day Position Salary N/A Licensed Position No Description All Applicants must apply online. Job Title: School Liaison Accounting Specialist Work Days: 225 (12-months) Reports To: Finance Director FLSA Status: Non-Exempt JOB SUMMARY This position provides general support to the business office in accounting. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties of this position include the following. Employees in this position perform some or all of the following duties. Other duties may be assigned. Prepare, record and make daily deposits excluding activity/athletic funds. Monitor District Maintenance and Grant Bank accounts for deposits or assessed fees Ensure fees are reimbursed by the bank and record deposits in general ledger Post NSF checks Enter bank transfers as requested by grant bank account, payroll, accounts payable and 16th Section Review 16th section daily receipts. Review and record monthly activity fund reports. Verify accuracy of athletic game reconciliations Match games to game schedule Verify fundraisers end of period reconciliations -- notify Finance Director if net loss Reconcile "Activity Fund" bank account monthly. Manage my School Books account. Manage my GoFan account. Email GoFan weekly report and bank confirmation to bookkeepers. Serve as liaison to school bookkeepers. Train new school bookkeepers. Coordinate semi-annual training with all bookkeepers. Maintains Activity fund accounts along with fund 2990 -- Other Rev: Local Fund account Maintain users in Teams MCD Bookkeeper Manual. Act as central office point of contact for clubs, activity fees, donations and fundraisers. Compiles requests Sends notifications once board approved Act as central office point of contact for student injury claims. -- maintain records and assist parents as necessary Serve as backup for Fixed Asset Specialist. Answer telephone or e-mail inquiries and directs to appropriate staff member. Ensure proper retention of files in accordance with district policy. Comply with applicable District, state, local and federal laws, rules and regulations. Attend work regularly and punctually. Professionally represent the District in interactions with parents, community, staff and students. WORK/EDUCATION EXPERIENCE Minimum 3-5 years accounting/bookkeeper experience Marathon software experience preferred Minimum HS diploma or GED education Must be proficient in Quicken PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is frequently required to walk; sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must lift and/or move up to 15 pounds on occasion. Specific vision abilities required by this job included close, distance and peripheral vision, depth perception and ability to adju t focus. WORK ENVIRONMENT: The employee may at times work beyond an eight-hour day and a five-day week to take care of daily work, attend meetings, conferences, and district/school activities. The Accounts Payable Specialist II must have excellent communication, problem-solving and small-group process skills. A substantial portion of the work will involve conflict management and sensitive situations with staff and patrons. Confidentiality is crucial. Workloads are heavy and timelines can be unreasonably short. Requests and issues are often received which require immediate attention and conflict with other priorities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is typically low to moderate.