DEGREE CERTIFICATION OFFICER

Position Information

Posting NumberSRGV9177

Working TitleDEGREE CERTIFICATION OFFICER

Number of Vacancies1

LocationRio Grande Valley, Texas

DepartmentDegree Audit Systems & Support

FTE1

FLSAExempt

Scope of Job

Responsible for conducting degree audits and official certification of degrees upon completion to ensure all university and program requirements have been met to award degree.

Description of Duties

• Reviews and certifies degrees to ensure all university and program requirements are met to award degree.

• Monitors and updates student degree audits and academic records for accuracy, completion of degree requirements and communicates degree requirements and deficiencies to students and academic/faculty advisors.

• Works directly with the Office of the Registrar to ensure that student curricular records and degree plans are accurate and up-to-date. This includes regular verification of changes/updates to programs.

• Conducts regular data analysis and develops reports for communicating students’ degree completion to respective colleges and programs.

• Coordinates with academic advisors, faculty, staff and administrators to understand approved degree plan requirements and communicates changes if necessary.

• Manages multiple system applications to identify, report, and resolve complex problems impacting students’ degree completion and university systems; monitors issues for resolution.

• Maintains knowledge of academic policies driven by institutional, state, federal, and accreditation regulations, and understands their impacts on the degree audit process.

• Enforces UTRGV academic policies and ensures that exceptions to policy are appropriately approved and documented.

• Assists with reviewing the curriculum and requirements for academic programs are accurate and promptly programmed in the degree audit system.

• Collaborates with university stakeholders to ensure degree audit system functionality aligns with established UTRGV , state, federal and accreditation requirements.

• Develops and continually expands on a thorough understanding of degree audit system functionality to sustain effective degree audit processes that impact retention and timely degree completion.

• Acquires knowledge of software systems including but not limited to the student information system, the degree audit system, and the curriculum and catalog management system.

• Develops, cultivates, and maintains positive working relationships with department staff, faculty members, advisors, and students while clarifying degree requirement concerns and issues.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s Degree from an accredited University.

Preferred Education

Master’s Degree in a related field from an accredited University.

Licenses/Certifications

None.

Required Experience

Two (2) years of experience in an academic environment such as student admissions, registration, academic advising or closely related area.

Preferred Experience

Experience in performing closely related duties in a higher education setting.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment.

Work is performed primarily in a general office environment and can be performed remote within close proximity to a UTRGV campus. If the work is performed remote, high-speed internet and a designated workspace are required.

The selected candidate will be required to attend on-campus meetings and participate in campus events as requested.

Other

Position requires great attention to detail. Ability to effectively communicate with a wide range of individuals and stakeholders.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date10/06/2026

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/52761

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• Are you a current UTRGV employee?

• Yes

• No

• Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• Please provide the field of study for your education:

(Open Ended Question)

• Do you meet the minimum requirements for this position?

• Yes

• No

• Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document