Administrative Manager Radiology Research

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, XandInstagram.Position Summary:We have an exciting opportunity to join our team as an Administrative Manager. In this role, the successful candidate is responsible for managing complex daily operations of fast-paced, high-volume research enterprise. Serves as lead on research program operations overseeing the implementation and monitoring of divisional research projects. Assures timely, effective and efficient processes and procedures are in place and works to continuously improve operations. Reports to the Assistant Director of Research Operations. This is a position requiring 5 days on site during the 6 month probationary period after which 1 day of remote work will be allowed. This is subject to change under the Department Chair's discretion.Job Responsibilities: * Supports internal process improvement efforts defining and monitoring appropriate metrics to recommend additional performance improvement initiatives. * Guides recruitment planning to assure key research positions are appropriately benchmarked and strategically sourced to assure the highest quality candidates are considered. Coordinates the activities to support research divisional requirements; processing new hires through HR; processes visa requests. * Implements divisional staff development and training programs promoting an environment conducive to continuous learning and improvement. Serves as divisional resource for Individual Development Plans providing guidance in supervising and appraising post-doctoral and graduate trainees and research staff. * Manages the divisional onboarding process for research staff and trainees, providing a comprehensive orientation to divisional operations. * Manages inventory of departmental individual access to various automated service applications (User IDs, access level, etc.) * Interfaces with other departments including IT, telecommunications, HR, Labor Relations, Immigration, etc. as required. * Maintains all staff schedules including timesheets and vacation calendars. Oversees the use of alternate work schedule usage telecommuting, flextime, leaves of absence, international remote assignments, etc. * Develops and manages departmental- and position-specific policies/ standard operating procedures designs and implements office practice policies. * Oversees compliance with progress reports deadlines providing direct support to investigators on the submission of their reports. Develops procedures and systems to ensure timely, productive and efficient operations. * As Divisional Administrator delegate, oversees annual employee performance evaluation processes. * Supports the Divisional Administrator in problem solving and project planning/coordination to ensure efficient service. Assists in the development and execution of stated goals and objectives, and serves as a point of contact for all administrative issues affecting the research division, individuals, external institutions and agencies. * Collaborates with Communications on the production of periodic reports/newsletters highlighting divisional achievements. * Supports faculty mentoring processes through data collectio