Elections Specialist - Temporary Full Time

Experience Required

3 years

Minimum Education Required

Diploma, GED or HSE

License(s) Required

State of Montana Driver License

Compensation

$18.15 - $18.15 / hourly

Hours Per Week

40

Number Of Positions

1

Shift

Day

Job Description

Position: Elections Specialist – Temporary Full Time

Salary: $18.15 per hour

Schedule: Temporary Full Time

Closing Date: Open Until Filled

Department: Elections Department

Department Administrator: Terry Thompson

Education/Experience/Training:

***High School Diploma, GED or HSE required.

***Three (3) years of progressively responsible office experience in a team environment, that preferably includes one (1) year in an election-related environment and one (1) year of legal experience and terminology.

***Or any satisfactory equivalent combination of education, training and/or experience relevant to the position and which would provide the opportunity to acquire the required knowledge and abilities.

Certifications:

***Valid Driver’s License issued by the State of Montana or the ability to obtain within thirty (30) days from date of hire.

This is a temporary position that operates during peak election cycle times on a short-term, occasional basis. This position will terminate when the position is no longer necessary to meet and/or address undue disruption to the operational needs of the Elections Department caused by peak election cycle demands as determined by the Elections Administrator. The duration of employment is not anticipated to exceed nine (9) months.

JOB SUMMARY

The Elections Specialist for the Cascade County Elections Department (Elections Department) performs a wide variety of specialized clerical and administrative duties related to voter registration processing and file maintenance, assisting with the preparation and conduction of elections in a non-partisan manner and certifying petitions for inclusion on the County ballot in accordance with Montana Election Codes and other applicable local, state and federal laws, rules and regulations. Duties include collecting accurate voter information, processing registrations, changes, and deletions, ensuring adequate election supplies are on hand, and performing other related duties associated with the elections process as required or assigned by the Elections Administrator.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Register voters, issue certificates of registration, research voter information and verify registration to ensure fair elections take place in the County according to policies and laws, enter new voters into statewide database system with speed and accuracy, change voter information, and correct registration information as necessary, note voters address a review various maps to properly assign districts to voter registration based on address locations and process change of address registrations and modify district assignments as appropriate; Review voter registration cards to ensure accuracy and completeness, identify missing information and provide assistance to the public in correctly completing cards, update registrations as necessary by locating original card and verifying new information and file completed voter cards according to departmental policies; Respond to public inquiries by telephone or at the counter concerning general information regarding election activities, including location of polling places, absentee voter applications and ballots to ensure efficient customer service and to promote the democratic process to county citizens; Distribute or mail polling place cards to voters to notify them they are registered, to inform them where they vote, and which districts they are in, ensure that all voter registration cards are processed within the 30-day close of registration before each election; Attend workshops, seminars and educational sessions/trainings to keep updated and current on practices, procedures and innovations in registering voters and administering elections; Drive a motor vehicle for the purposes of conducting official election business including pick-up and delivery of equipment and ballots from official ballot drop sites and post offices and the retrieval of records from County Archive building and other work site locations and assist in setting up and tearing down of the election facility; Provide support to Elections Administrator; Establish and maintain positive and professional working relationships with co-workers, customers, political parties, candidates and state and local agencies; Strictly adhere to and comply with Elections Department and County policies, procedures and regulations, including but not limited, to the restrictions of political campaigning while on the job during working hours; Work long hours and multiple shifts and weekends during election cycle with dependable, regular and punctual attendance, which can include 10-hour days, Monday through Sunday during election cycles leading up to an Election Day and in excess of a 24-hour day on Election Day; Perform other duties as required or assigned.

Knowledge and understanding of:

State and County election and registration laws, rules and procedures and Election Department practices and procedures; Local geography and corresponding voting precincts; Department and election-related equipment, computer systems and proprietary software applications, practices, procedures and techniques; Department record keeping and reporting systems; Strong organizational skills and time management practices; Effective verbal and written communication skills; English usage, spelling, grammar and punctuation; Professional customer service and phone etiquette; Basic arithmetic calculations (add, subtract, multiply, divide); Confidentiality privacy and security rules; Independent judgment and decision-making skills; Election Department and County rules, policies, procedures and functions; County safety rules, procedures and practices.

Skills in:

Operating a variety of department and election-related equipment including multi-line telephones, multi-functional copiers, printers, scanners, envelope openers, folding machines and election equipment; Multiple software programs including data processing of input and output reports; Proof-reading and evaluating data to prepare clear and concise reports; Independently verifying the compliance and accuracy of documentation; Organization and managing multiple deadlines and projects simultaneously; Courteous and professional customer service.

Ability to:

Proficiently operate a computer and election-related equipment to complete required job duties; Compare and check names and numbers accurately and quickly; Understand and apply rules, regulations, ordinances and state and federal legislation; Plan and organize research and statistical work relating to the various aspects of administration and general management of the election process; Analyze situations and make logical conclusions; Operate under stress in a fast-paced, transparent environment; Provide a high level of accuracy in all data products; Be flexible with work assignments and be willing to work overtime; Share personal workspace with public observers; Participate fully as support to a service area or areas; Provide backup and support to co-workers; Comply with Department and County policies, procedures and regulations; Work under pressure and with many members of the public at the same time interact with the media, other agencies and employees in a professional, respectful and courteous manner; Interact in a professional and non-judgmental manner with individuals of diverse backgrounds and upset individuals; Practice good public relations and display sound judgment and decision-making skills within established policies and procedures in stressful situations; Deal with conflict in a professional and appropriate manner, resolve interpersonal conflict in a straightforward and timely manner and set priorities; Establish and maintain professional and effective working relationships with co-worker, elections officials and the public; Communicate in a professional and effective manner with others, both orally and in writing; Multi-task; Perform job duties with minimal supervision; Maintain strict standards of confidentiality; Work efficiently independently or as a team member; Observe work hours and demonstrate punctuality; Perform other duties as required or assigned.

The successful applicant shall serve a 6-month probationary period and will have a criminal background check conducted. The results thereof may disqualify the applicant from consideration for employment with the County.

Notice to Applicants: Applicants who are claiming Veteran’s or Handicap Preference must provide a DD-214 Discharge Document (Part 4) or DPHHS Handicap Certification and Employment Preference Form with their application for employment so Cascade County may apply the preference during the selection process.

Cascade County makes reasonable accommodations for any known disability that may interfere with the applicant’s ability to compete in the recruitment and selection process or an employee’s ability to perform the essential duties of the job. For Cascade County to consider such arrangements, the applicants must make known any needed accommodations.

CASCADE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Is this a registered apprenticeship?

False

Place of Work

On-site

Requisition ID

2026-Elelctions-ESTFT

Job Type

Full Time