Payroll Specialist

Description

We are seeking a talented Payroll Specialist with hands-on experience processing payroll for 200+ employees and proficiency across ADP, Workday, and QuickBooks. This opportunity is ideal for someone who thrives in a fast-paced environment, takes ownership of the full payroll cycle, and enjoys solving problems while delivering an exceptional employee experience.

If you are a payroll professional who values accuracy, efficiency, confidentiality, and continuous improvement, this is an opportunity to showcase your skills and grow with the organization.

What You'll Do

Full-Cycle Payroll Processing

• Process end-to-end payroll for a workforce of 200+ employees, ensuring accurate and timely payroll delivery.

• Review and validate employee timecards, timesheets, overtime, PTO, bonuses, commissions, deductions, and other payroll adjustments.

• Audit payroll entries and resolve discrepancies before payroll submission.

• Reconcile payroll registers, earnings, deductions, taxes, and other payroll-related accounts.

• Maintain accurate employee payroll records and ensure payroll changes are properly documented.

• Respond to employee payroll questions and resolve discrepancies in a timely, professional manner.

Payroll Systems & Reporting

• Utilize ADP, Workday, and QuickBooks to process payroll, maintain employee information, and generate payroll reports.

• Review payroll data across systems to ensure accuracy and consistency.

• Prepare payroll reports, maintain supporting documentation, and assist with payroll-related reconciliations.

• Identify opportunities to streamline payroll workflows, improve data integrity, and increase processing efficiency.

Payroll Systems & Reporting

• Utilize ADP, Workday, and QuickBooks to process payroll, maintain employee information, and generate payroll reports.

• Review payroll data across systems to ensure accuracy and consistency.

• Prepare payroll reports, maintain supporting documentation, and assist with payroll-related reconciliations.

• Identify opportunities to streamline payroll workflows, improve data integrity, and increase processing efficiency.

Compliance & Benefits Administration

• Ensure payroll is processed in accordance with applicable federal, state, and local regulations.

• Maintain compliance with wage and hour requirements, payroll tax regulations, and company policies.

• Support payroll tax filings, quarterly and year-end reporting, W-2 preparation, and payroll audits.

• Assist with benefits-related payroll deductions, including medical, dental, vision, retirement contributions, and other employee benefits.

• Maintain confidentiality of sensitive employee compensation, tax, and personal information.

Requirements

What We're Looking For

• Proven experience processing full-cycle payroll for 200+ employees.

• Hands-on experience with ADP, Workday, and QuickBooks.

• Strong understanding of payroll processing, wage and hour regulations, payroll taxes, deductions, and reconciliations.

• Advanced attention to detail and a commitment to accurate, timely payroll processing.

• Strong organizational skills and the ability to manage recurring deadlines in a fast-paced environment.

• Excellent communication and problem-solving skills.

• High level of discretion when handling confidential employee and compensation information.

• Proficiency in Excel and payroll reporting.

Experience That Will Make You Stand Out

Candidates with any of the following experience will be especially competitive:

• Multi-state payroll: Experience processing payroll for employees working across multiple states, including applicable tax withholding and jurisdiction-specific requirements.

• Union and non-union payroll: Familiarity with union agreements, prevailing wage, certified payroll, union dues, fringe benefits, and complex pay rules.

• Benefits administration: Experience managing payroll deductions, benefit elections, retirement contributions, and coordination with benefits providers.

• Complex payroll environments: Experience supporting hourly and salaried employees, multiple pay frequencies, overtime, shift differentials, bonuses, and retroactive adjustments.

• Payroll accounting: Experience reconciling payroll to the general ledger, reviewing payroll liabilities, and supporting month-end close.

• Systems optimization: Experience improving payroll workflows, troubleshooting system issues, or supporting payroll system implementations and integrations.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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