Sr Administrative Specialist

Description Temple University's Beasley School of Law is searching for a Sr Administrative Specialist! Become a part of the Temple family and you will have access to the following: A hybrid work schedule Full medical, dental, vision coverage Paid time off 12 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more! Hourly Rate Range: $17.60 - $22.70 per hour A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary The Sr. Administrative Specialist of Student Affairs and Wellness Initiatives at the Beasley School of Law reports to the Assistant Dean for Students and Strategic Initiatives and is responsible for coordinating the communications and activity of the Law School Office of Student Affairs. This position is the primary contact for the department and is the first point of contact for direct walk-in and email inquiries. The Sr. Administrative Specialist will deliver accurate and timely information and be knowledgeable in all functions of student affairs and student records to provide accurate first response to inquiries. While working directly with the departmental staff, the incumbent will provide office assistance, track initiatives, follow up on deadlines, organize student data, and draft communication on behalf of the office. This position will provide a high level of administrative support to the Assistant Dean and Directors in the department as it relates to academic initiatives, academic operations, exams, correspondence, record keeping, and wellness initiatives. The individual in this position with have thorough understanding of the department, law school, and university procedures and must be able to communicate these procedures to faculty, staff, and students as needed. This position will also coordinate the law school wellness initiatives, a large volume of internal and external records, the office calendar and activities, and assist in all aspects of student-facing programming such as orientation, registration, exam administration, and commencement. The successful candidate will have the ability to detect student needs and will possess a sensitivity towards difficult and unique situations. Performs other duties as assigned. Job Details * This position requires the following background checks: Cash Handling and Personally Identifiable Information background check. Required Education and Experience * At least three (3) years of directly related administrative experience. * Experience effectively communicating with internal and external constituents. * Demonstrated customer service experience. * Experience scheduling and supporting events and meetings. * An equivalent combination of education and experience may be considered. Preferred Education and Experience * Bachelor's degree. * Experience working in a higher education administrative setting. Required Skills and Abilities * Demonstrated computer skills to include Microsoft Office Suite including Word and Excel and PowerPoint. * Strong customer service skills with the ability to effectively interact with a diverse group of students, faculty, and staff. * Demonstrated organizational skills with the ability to work independently and prioritize tasks. * Demonstrated strong attention to detail and accuracy and the ability to plan and execute programs under a deadline. * Excellent organizational, communication and interpersonal skills. * Must have the ability to work independently on projects. * Ability to work on nights and/or weekends, if necessary. This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arra gement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Department of Public Safety at 215-204-7900. Primary Location : Pennsylvania-Philadelphia-Main Campus-Barrack Hall Job : Staff Schedule : Full-time Shift : Day Job Employee Status : Regular Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.