Mailroom Assistant- Central Svcs Admin Spec

Working Title: Mailroom Assistant- Central Svcs Admin Spec

Job Class: Central Services Administrative Specialist

Agency: Secretary of State

• Job ID : 97854

• Location : Twin Cities Area

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/20/2026

• Closing Date : 10/27/2026

• Hiring Agency/Seniority Unit : Secretary of State / Secretary of State-AFSCME

• Division/Unit : Secretary of State 22 / Safe at Home Admin

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.68 - $25.85 / hourly; $43,179 - $53,974 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Safe at Home

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of the Minnesota Secretary of State's Office seeks a mailroom assistant to assist with mail processing and general clerical duties for Safe at Home.

Job duties include but are not limited to:

• Facilitate mail receipt, processing, and distribution.

• Collect and deposit mail and transport it to and from the office.

• Assist with incoming and outgoing mail processing.

• Receive, organize, and stock mailroom supplies.

• Assist with maintaining data by performing general data entry.

Limited travel will be required. The incumbent must have access to a reliable motor vehicle .

Minimum Qualifications

• English sufficient to 1) speak, read, understand, and respond to written and spoken communications with customers; and (2) prepare written responses to routine inquires.

• Math skills sufficient to perform basic calculations.

• Data entry skills sufficient to review and process documents with efficiency and accuracy.

• Basic computer knowledge to learn and operate necessary equipment and software.

• Ability to meet physical demands: to lift up to 25 pounds independently; ability to transport up to 70 pounds using a cart or similar device; ability to climb, bend, reach, carry, and push/pull; ability to sit or stand continuously for long periods of time and perform repetitive motions; ability to operate, mailing machines and other equipment to perform job functions

• Class D driver's license and access to a reliable vehicle.

Preferred Qualifications

• Experience processing incoming and outgoing mail

• Experience operating a postage meter machine

• Experience working with people in crisis or people who have mental health needs

• Experience working with private or confidential data

• Experience maintaining customer records

• Knowledge of United States Postal Service methods and operations

Physical Requirements

Ability to lift up to 25 pounds independently; transport up to 70 pounds using a cart or similar device; climb, bend, reach, carry, and push/pull; sit or stand continuously for long periods of time and perform repetitive motions; and operate mailing machines and other equipment to perform job functions.

Additional Requirements

It is the policy of the Office of the Minnesota Secretary of State that all candidates successfully pass a background investigation prior to employment. The background check will include the following components:

SEMA4 Records Check

Criminal History Check

Employment Reference Check

Education/License Verification

Driver’s License Check

Safe at Home Records Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.