Manager, Housing

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7604017 Manager, Housing Northern Arizona University Special Information - This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare. About the Department/College Campus Living at Northern Arizona University houses over 7,500 students and employees in over 20 campus living communities (CLCs), including traditional, suite and apartment housing. Our departmental vision, mission and foundational values work in concert to provide an intentional, comprehensive and expansive lens guiding all we do and how we do it. Campus Living Mission Statement: "We create a welcoming and vibrant campus living experience where community members connect, explore, and belong." About the Position The Manager, Campus Living Operations position facilitates the planning and implementation of year-round housing assignment and operational processes for over 7,500 bed spaces. Reporting to the Director for Campus Living Operations, this role manages campus living operations including housing application processes; space allocation, room selection and assignment processes; housing rent and fee billing; summer student housing; front desk operations; and housing report generation and analysis that helps to inform departmental decisions and initiatives. As part of the Campus Living Operations (CLO) team, the Manager position supervises three full-time Housing Assistant Managers, and helps to implement an effective, intentional and comprehensive operational plan for students living in the Campus Living Communities. Responsibilities Include 70% - CAMPUS LIVING OPERATIONS AND OCCUPANCY MANAGEMENT Manage complex room selection, assignment and billing processes utilizing StarRez housing software system, PeopleSoft (LOUIE) and Enterprise Reporting systems for campus living communities housing over 7,500 students. Work extensively with StarRez housing information system for space type, usage, capacity, allocation, online room selection process and reporting. Help to facilitate the annual assignment of over 10,000 - 15,000 room selection times and 20+ room selection processes. Design and implement student housing occupancy timelines, details and set-up for each application/room selection process including academic year, spring-only, summer and downtime housing including staffing assignments, training and communication. Contribute to the occupancy plan according to date-dependent schedules, internal/external partner requests and conference services needs. Track functional use of space to ensure timely and accurate audits with minimal effort that capture maximum occupancy. Manage specific process details related to focused-housing. Coordinate planning for special group housing processes with campus partners. Manage the community/room transfer request and reassignment process, including communication with campus living staff and students on related needs. Manage processes including the charging and collection of housing rent confirmation payments (HRCP), rent charges, cancellations, petitions for license agreement release, and collaborative work with Disability Resources to manage housing accommodations. Manage early check-in and late check-out process and communication for each semester. Coordinate timelines and details for check-in/out processes, housing eligibility, including class registration and rent payment requirements and related correspondence with current and future residents. Identify influencing factors within occupancy management and communicate trends to department leadership; an lyze, interpret and share pertinent data and trends. Perform detailed documentation of the occupancy management processes and provide opportunities to automate tasks where applicable. Manage accurate housing occupancy reports, room assignments, and serve as department custodian of occupancy records. Distinguish reporting needs between various groups and functional users to prioritize and deliver needs accordingly; provide details to graphically represent the spatial occupancy. Assist with key audit operations, processes and services for 20 campus living community (CLC) desks. Assist with conference service complex schedule of summer groups, staffing needs, work schedules, housing assignments, and billing. Manage payroll functions and provide oversight of Campus Living student staff payroll. Respond to elevated student/parent concerns related to assignments, accounts, adjustments/refunds, past due rent, license agreement and policy explanations; provide high level of service and handle situations in a positive and professional manner. Represent Campus Living at Admissions events. Serve as a liaison to other departments in order to provide information on housing issues or needs; establish and maintain