Project Coordinator

Be the Hub That Keeps Projects Moving

Exotic Automation is looking for a detail-driven, people-savvy Project Coordinator to join our Assembly Solutions team. If you thrive on organization, enjoy being the go-to person who connects the dots between sales, engineering, accounting, and customers, and want to build a career with a well-established organization, we want to hear from you.

What You'll Do

As Project Coordinator, you will own the day-to-day operational heartbeat of Assembly Solutions projects — from quote to close-out. You will:

• Track project status, resolve open orders, and keep KPIs on point so the team always knows where things stand

• Manage the full order lifecycle: entry, BOMs, engineering change orders, and job close-out

• Procure products and services, coordinate ship-direct orders, and expedite when customers need it most

• Serve as the go-to quotation contact between sales and customers, keeping quotes accurate and responsive

• Partner with Accounting on contract review, payment terms, and invoice questions

• Build deep product knowledge across Exotic's full line to support sales and answer customer questions with confidence

• Keep documentation and job files organized and audit-ready in line with our quality system

• Other duties as assigned

Requirements

• High school diploma required; Associate's degree in business or a related technical field preferred

• 2+ years of operational support experience

• Prior experience working within a computer-based business system preferred

• Ability to maintain a flexible work schedule based on department or customer demands

• Acceptable full-time attendance and punctuality

Exotic Automation & Supply maintains a drug-free workplace, including testing for marijuana.

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