Construction Project Coordinator

Job Title: Construction Project Coordinator

Job Description

The Construction Project Coordinator provides primary administrative support for construction projects while managing front desk operations. This role works closely with project managers and the accounting team to gather, track, and organize critical project documentation used for invoicing, billing, compliance, and safety tracking. It is an excellent opportunity to gain broad exposure to construction project administration and develop toward more advanced project operations roles.

Responsibilities

• Manage front desk operations, including greeting visitors, answering calls, and serving as a central point of contact for internal teams, subcontractors, suppliers, and clients.

• Collect, track, and organize certificates of insurance, bonds, W-9s, and other subcontractor documentation required for project compliance.

• Maintain accurate project records, including subcontractor and supplier information, contact details, and compliance documentation.

• Enter insurance certificate information and related data into Sage and ensure records remain current and accurate.

• Support projects related to MOPAR/Stellantis by uploading documentation into Stellantis and safety compliance portals, following established procedures and timelines.

• Assist with invoice preparation and billing documentation by compiling project information for the accounting department.

• Coordinate with project teams to ensure all documentation is complete, properly organized, and submitted on time to meet project and billing deadlines.

• Review, update, and track project information using Excel to support reporting, compliance, and billing activities.

• Utilize Procore to review and process timecards, with training provided as needed.

• Support certified payroll and job costing processes by organizing and providing accurate project and labor information.

• Perform document control and construction administration tasks, ensuring that all project documents are properly filed, accessible, and up to date.

• Provide general administrative support to project managers and accounting, including data entry, change order documentation, and other project coordination activities.

• Ensure a professional and organized front desk environment that supports efficient communication and a positive experience for visitors and callers.

Essential Skills

• At least 2 years of experience in construction administration or construction project coordination.

• Strong organization skills with the ability to track, manage, and maintain large volumes of project documentation.

• Proficiency in Microsoft Excel for tracking and reviewing project information.

• Proficiency with Docusign for managing electronic signatures and document workflows.

• Experience using Sage for entering and managing insurance certificates and project-related data.

• Ability to utilize Procore for timecard review and processing, with willingness to learn additional features as needed.

• Experience working with insurance certificates and related compliance documentation.

• Familiarity with ISNetworld or similar safety tracking platforms.

• Understanding of the differences between subcontractors and suppliers and how each is managed within construction projects.

• Knowledge of certified payroll processes and job costing in a construction environment.

• Strong document control skills, including maintaining accurate, organized, and accessible records.

• Proficiency with general Microsoft Office tools for administrative and project support.

• Accurate data entry skills and attention to detail in all documentation and billing activities.

• Ability to provide reliable administrative support in a fast-paced project environment.

Additional Skills & Qualifications

• Experience managing certificates of insurance, bonds, and W-9 documentation is highly beneficial.

• Experience with construction document control, project administration, or project coordination.

• Familiarity with change order processes and related documentation.

• Experience using ISNetworld for safety tracking and compliance reporting.

• Interest in long-term career growth within construction project operations.

• Potential to advance into a Project Engineer role, particularly for candidates with a Construction Management degree and a desire to move deeper into project operations.

Work Environment

This position is 100% onsite in Livonia, working standard hours of 8:00 AM to 5:00 PM. The role is based at the front desk and includes regular interaction with project managers, accounting staff, subcontractors, suppliers, and clients. The environment is professional, fast-paced, and focused on collaboration between project management and accounting teams, offering broad exposure to construction project administration and opportunities for long-term growth.

Job Type & Location

This is a Contract to Hire position based out of Livonia, MI.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Livonia,MI.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.