School Nutrition Procurement Specialist

School Nutrition Procurement Specialist

REPORTS TO: Director of School Nutrition Program

JOB OBJECTIVES: (Purpose of the position): To requisition and purchase supplies, equipment, materials, parts, and foods used in the School Nutrition program.

ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): Strategic Goal Area I—Student Achievement

1. Prepare student participation spreadsheets to use when allocating the amount of commodity foods to be delivered to each location.

Strategic Goal Area II—Stakeholder Engagement and Loyalty

1. Communicate effectively with School Nutrition Manager, Parents and School Administrators.

Strategic Goal Area III—Efficient and Effective Operational Processes

1. Receives, examines, and processes requisitions, prepares bid specifications and other necessary documents related to the purchase.

2. Compares costs and evaluates the quality and suitability of product.

3. Corresponds with vendors. Keeps informed of new products and market conditions and trends.

4. Confers with and assists the Director of School Nutrition in determining purchasing needs and specifications.

5. Confers with State Department to ensure procurement process is properly followed.

6. Maintains records containing copy of bid request sent, all respondents, and company bid was awarded to.

7. Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the system.

8. Assist Director with USDA commodity processing and ordering.

Strategic Goal Area IV—Continuous System and School Improvement

1. Monitor the cost and financial impact of purchases to the School Nutrition Program.

OTHER EXPECTATIONS

1. Adhere to the Code of Ethics for Educators in Georgia

2. Demonstrate prompt and regular attendance /timeliness

3. Complete assignments and requirements on time and in compliance with directions

4. Maintain accurate, complete, and appropriate records and file reports promptly

5. Maintain confidentiality of information and records for students and staff

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

1. High School Diploma
2. Skills in writing bid specifications
3. Ability to communicate well
4. Organizational skills
5. Knowledge and experience of how the school nutrition operates and allowances for the use of federal funds

FLSA: Non-Exempt

JOB LOCATION (Place(s) where work is performed): County Office

EQUIPMENT (Machines, devices, tools, etc., used in job performance): Telephone, Copier, FAX machine, Computer, Typewriter, Calculator

CRITICAL SKILLS/EXPERTISE (Needed for this job specifically):

1. Computer Skills – creating spreadsheets, cell formatting, formulas

2. Organization skills

3. Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers

4. Effective communication and telephone skills

Name of evaluation instrument used for this job description: School Nutrition Procurement Specialist Job Performance Evaluation

2012: Date job description approved by the board of education 2012: Date evaluation instrument reviewed by the board of education