Commercial Project Coordinator

Description

Robert Half is seeking a highly organized and detail-oriented Commercial Project Coordinator to support commercial real estate projects for one of our top clients. This is an excellent opportunity for a proactive professional who enjoys coordinating multiple projects, collaborating with internal teams and external partners, and keeping project schedules, documentation, and deliverables on track.

In this role, you will provide essential administrative and operational support to project managers and other stakeholders, helping ensure projects are completed efficiently, accurately, and within established timelines. The ideal candidate brings strong organizational skills, excellent communication abilities, and the initiative to anticipate project needs in a fast-paced commercial real estate environment.

Key Responsibilities

• Provide day-to-day coordination and administrative support for commercial real estate projects, including project planning, execution, and closeout.

• Maintain project schedules, calendars, status reports, meeting agendas, and action-item trackers to ensure deadlines are met.

• Coordinate project meetings with internal teams, contractors, vendors, consultants, and other external stakeholders.

• Prepare, organize, and maintain project documentation, including contracts, proposals, purchase orders, invoices, permits, and project files.

• Track project milestones, deliverables, budgets, and outstanding items, escalating potential delays or issues to the appropriate team members.

• Assist with vendor coordination, bid requests, proposal tracking, and follow-up on outstanding deliverables.

• Support invoice processing, expense tracking, purchase order management, and budget documentation as needed.

• Help coordinate construction activities, property improvements, tenant improvements, and other commercial real estate initiatives.

• Monitor project progress and communicate updates to project managers and relevant stakeholders.

• Ensure project records are accurate, organized, and maintained in accordance with company procedures.

• Assist with identifying process improvements that enhance project coordination, communication, and overall efficiency.

• Provide general administrative support to the project team as needed.

Requirements

Qualifications

• Previous experience in project coordination, project administration, construction administration, commercial real estate, or a related field.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

• Experience maintaining project schedules, tracking documentation, and coordinating meetings and deliverables.

• Strong attention to detail and a proactive approach to problem-solving.

• Ability to work independently while collaborating effectively with a team.

• Comfortable working in a fast-paced environment where priorities and project requirements may change.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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