Export Control & Research Security Manager

Position Number: 000137

Department: Div of Research (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

Export Control and Research Security Programs

Responsible for managing the Export Control and Research Security Programs. This position serves as the subject matter expert in export control and research security regulations and requirements. Help investigators and the university community comply with export control regulations and research security requirements.

• Manage the administration of the university’s export control and research security compliance programs and associated international research compliance activities.

• Manage internal and external inquiries related to export controls, research security, and foreign influence matters; review regulatory materials to assist internal and external persons.

• Develop and implement university policies and procedures on compliance and foreign influence. This includes but is not limited to the following: technology classification; identification of restrictions; verifying personnel; determining licensing exemptions and exceptions for export-controlled items, and information supplied by vendors, contractors, collaborators, and other third parties during the course of university research and business activities.

• Develop and implement streamlined processes; maintain databases for all areas of export control.

• Provide export determinations on the classification and jurisdiction of technology, products, materials, equipment, and software for purposes of international shipments and deemed exports.

• Develop and facilitate technology control plans (TCPs) as needed and conduct monitoring of implemented technology control plans.

• Monitor and analyze federal foreign influence and export control regulatory developments that impact the University’s export compliance efforts.

• Conduct risk assessments and compliance reviews associated with international research activities, restricted research, foreign collaborations, and export-controlled activities.

• Develop training for faculty, staff, and students on foreign influence and export control laws, regulations, and university policies, procedures, and requirements; utilize online CITI and other export control courses; develop and present additional in-person and online workshops and training.

• Collaborate with the Biosafety Officer, Conflict of Interest Officer, Office of Sponsored Research Administration, OneIT, Environmental Health and Safety, and Office of Legal Affairs to identify export-controlled materials, projects, awards, and agreements. Make recommendations and provide alternatives.

• Participate in assigned university committees as needed (e.g., Information Assurance Committee).

• Manage registrations with federal agencies (e.g., Directorate of Defense Trade Controls ( DDTC )), comply with reporting requirements, and maintain memberships.

• Maintain information on the University’s website(s), keeping each up-to-date and accurate.

• Attend virtual, local, regional, and/or national conferences, with the possibility of occasional overnight stays.

• Liaise and collaborate with in-house legal and compliance staff and law enforcement as necessary.

Research Security and Secure Research Support

• Support institutional research security compliance efforts in coordination with university leadership and cross-functional stakeholders.

• Assist with operational coordination related to research security requirements associated with federally funded research activities, including applicable NSPM -33 requirements and related sponsor expectations.

• Coordinate with university offices involved in international research compliance, foreign influence review, disclosure requirements, and secure research activities.

• Assist with the development and dissemination of research security-related guidance, training, and operational processes, as appropriate.

• Support institutional efforts related to secure research practices and evolving federal research security requirements.

Facility Security Support

• Provide limited support for facility security activities during organizational transition periods or as operationally necessary

• Assist with administrative and operational coordination associated with secure research environments and controlled research activities in accordance with National Industrial Security Program Operating Manual ( NISPOM ) standards. Process security applications in accordance with published standards and timelines. Monitor investigations within the Joint Personnel Adjudication System ( JPAS ).

• Support documentation, personnel coordination, operational processes related to secure research environments and controlled research activities, as assigned.

• Must be eligible to obtain and maintain a national security clearance.

Other Duties

• Coordinate with compliance personnel on matters involving foreign influence, international affiliations, and sponsor disclosure requirements.

• Other duties as assigned.

Minimum Experience / Education:

Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Education Skills and Experience:

Education & Foundational Experience

• Advanced degree in law, public administration, research administration, international affairs, compliance, security studies, or related field.

• Demonstrated experience in export controls, research compliance, international research compliance, federal regulatory compliance, or related fields.

• Experience supporting research security or export control programs within a higher education or federal research environment.

Regulatory Knowledge & Program Operations

• Knowledge of U.S. trade controls, including International Traffic in Arms Regulations ( ITAR ), Export Administration Regulations ( EAR ), and Office of Foreign Asset Control ( OFAC ) regulations, and federal research compliance requirements.

• Sufficient understanding of technology and the CCL and USML to work with investigators and technicians in making accurate technology classifications and licensing determinations.

• Experience developing institutional compliance policies, training programs, or operational procedures.

• Ability to interpret complex federal regulations and communicate requirements effectively to varied audiences.

Research Security & Cybersecurity Frameworks

• Familiarity with NSPM -33 requirements and federal research security expectations.

• Experience reviewing international research collaborations and foreign influence considerations.

• Familiarity with controlled research environments, Controlled Unclassified Information ( CUI ), NIST 800-171, or related federal security frameworks.

• Familiarity with research cybersecurity concepts and operational coordination associated with secure research environments is preferred.

Core Professional & Interpersonal Skills

• Strong analytical, organizational, and communication skills.

• Ability to manage sensitive and confidential information appropriately.

• Ability to collaborate effectively across organizational and technical disciplines.