County Clerk-Deputy Clerk

Primary Objectives Performs intermediate clerk work under the supervision of the Assistant Chief Deputy; receives processes and records documents for Real and Personal Property, Vital Statistics, Court and other records processed by the office of the County Clerk. Assists customers at the counter and by telephone in relations to the services and procedures of the Clerks office. Supervision Received Work is performed under the limited supervision of Assistant Chief Deputy. Supervision Exercised None. PRIMARY DUTIES AND RESPONSIBILITIES 1. Process court documents in accordance with court procedures and legal requirements; maintain official records of probate criminal, juvenile and civil court proceedings; assist with the organization of courtroom operations. 2. Receive and process documents filed with the court; check for accuracy, and completeness; record and process orders, judgments, and decrees of the court. 3. Maintain custody of official records and archives of the county including ordinances, resolutions, contracts, agreements, deeds, insurance documents, and minutes. 4. Review and verify information; sort, assemble, and organize materials; route and deliver documents to the appropriate parties. 5. Prepare court dockets and case files and type a variety of documents including general correspondence, notices, court orders, forms, records, and reports. 6. Monitor, balance, and audit of daily cash drawer receipts. 7. Respond to difficult and complex complaints or requests for information. 8. Assist with county elections as necessary. 9. Process purchase orders for office equipment and supplies. 10. Provide courteous and professional customer service. MINIMUM QUALIFICATIONS High School Diploma/GED and moderate (1-3 years) experience required. Must be qualified to be deputized and bonded. Court Experience preferred, but not required WORKING CONDITIONS The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Employees sit some of the time and may walk or stand for some periods of time. This is light work requiring some physical agility such as: climbing, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, repetitive motions and manual dexterity. Sensory requirements include standard vision requirements, ability to express ideas, and standard hearing requirements - hear information at normal spoken word levels. Physical Exertion (Pounds) Up to 10 Seldom or occasional Up to 25 Seldom or occasional Up to 50 Seldom or never Up to 100 Seldom or never 100 or more Seldom or never Environmental Exposures Work near moving mechanical parts Work in high, precarious places Seldom or never Toxic or caustic chemicals Seldom or never Outdoor weather conditions Seldom or never Extreme Cold, non-weather Seldom or never Extreme Heat, non-weather Seldom or never Noise Level Seldom or never Quiet to Moderate The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.