Program Manager (Hybrid)

Program Manager (Hybrid)

Chicago, IL or Washington, D.C

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our offices in Chicago or Washington DC office for a Program Manager (Hybrid) on our Digital Health and AI team. This is a hybrid position reporting into our AMA office, requiring 3 days a week in the office.

As a Program Manager, you will support the Center’s strategic priorities through the management and coordination for essential communities and advisory task forces designed to inform and drive the Cetner’s work in AI and digital health. This role coordinates across multiple workstreams, supporting complex initiatives, and helping advance the AMA’s leadership in digital health and artificial intelligence. This position plays an important role in helping the AMA convene experts, support collaborations, and strengthen relationships across the health and technology ecosystem.

RESPONSIBILITIES:

Network of Experts Management

• Manage the day-to-day operations of the Center’s Network of Experts, including identification, recruitment opportunities, onboarding, communications, and engagement tracking.

• Maintain expert profiles, participation records, areas of expertise, and alignment to strategic initiatives.

• Coordinate outreach, communications, onboarding materials, and overall response to stakeholder needs.

• Match experts to relevant projects, advisory opportunities, events, publications, and stakeholder engagements.

• Develop and maintain processes to support consistent engagement and effective utilization of the Network.

• Track participation and contribution data to support reporting and continuous improvement.

• Work across broader AMA IT, Marketing and other departments to ensure the Networks success.

Operations Management

• Provide operational management for ad hoc task forces, the Center’s AI Specialty Collaborative, and other advisory bodies.

• Coordinate meeting schedules, participant communications, agendas, materials, and follow-up actions.

• Develop and maintain work plans, governance documents, decision logs, and action-item trackers.

• Support recruitment and onboarding of specialty societies, physician experts, external contributors, and internal stakeholders.

• Monitor progress against priorities, timelines, and deliverables; identify risks and escalate issues as needed.

• Support development and review of recommendations, frameworks, educational resources, and other group outputs by coordinating contributors, managing timelines and feedback, tracking revisions and helping move deliverables through review, and identifying new opportunities for resource development.

Industry and Stakeholder Engagement Support

• Support the Vice President in managing relationships with external stakeholders, including technology companies, startups, health systems, specialty societies, trade associations, academic institutions, government entities, and innovation organizations.

• Maintain stakeholder records, including engagement history, priorities, active opportunities, and next steps.

• Support the development of partnership proposals, scopes of work, memoranda of understanding, sponsorship materials, and collaboration agreements.

• Help identify and cultivate organizations and individuals aligned with the Center’s priorities.

• Support the development of partnerships, programs, research initiatives, educational offerings, tools, and convenings by gathering information, coordinating input, creating initial drafts for review, tracking revisions, and helping move documents through the process.

• Track key performance indicators related to expert engagement, stakeholder relationships, committee participation, partnerships, and strategic initiatives.

May include other responsibilities as assigned

REQUIREMENTS:

• Education: Bachelor's degree required (P1+/M1+)

• Years of experience: 5+ years of program/project management experience.

• Demonstrated experience managing complex projects involving multiple internal and external stakeholders.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago, and our Washington, D.C. office is located at 25 Massachusetts Avenue, NW, Washington, DC 20001.

This role is an exempt position, and the Chicago, IL salary range for this position is $87,300-$115,700. The Washington, D.C. salary range is $91,500-$121,300. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association’s benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION