Office and Administrative Specialist Intermediate

Job Class: Office and Administrative Specialist Int

Agency: MN Department of Natural Resources

• Job ID: 97540

• Location: Brainerd

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary: Unlimited

• Who May Apply: Open to all qualified job seekers

• Date Posted: 10/27/2026

• Closing Date: 11/16/2026

• Hiring Agency/Seniority Unit: Department of Natural Resources

• Division/Unit: DNR Fish and Wildlife / Wildlife Damage Unit

• Work Shift/Work Hours: Day Shift

• Days of Work: Monday - Friday

• Travel Required : Yes, occasional

• Salary Range: $ 21.12 - $ 28.01 / hourly; $ 44,099 - $ 58,485 / annually

• Classified Status: Classified

• Bargaining Unit/Union: 206 – Clerical/AFSCME

• Work Area: Brainerd Area

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Natural Resources (DNR) provides outdoor recreation activities and manages Minnesota’s natural resources to create economic opportunity and a sustainable quality of life. We are driven to find talented, innovative employees to help us carry out this mission.

The DNR is currently seeking to hire one (1) full-time Office and Administrative Specialist Intermediate in Brainerd, MN. Workdays are Monday-Friday and work hours are 8:00 a.m.-4:30 p.m. Occasional travel for meetings or training.

This position exists to perform administrative, fiscal, customer service, and clerical support services within department programs so policies, operations, and office procedures are effectively carried out; the general public and area, regional, and central office staff are served in an efficient manner; fish and wildlife resources are managed and protected for the greatest public benefit.

This position will provide support to the Brainerd Area Wildlife office, the statewide Wildlife Damage Program and the statewide Shallow Lakes Program.

Job responsibilities include:

1. Perform office manager administrative support duties for the Area Wildlife Office, Wildlife Damage Program and Shallow Lakes Program so that internal and external customer needs are met and communication, information flow, materials, operations, programs, and projects are coordinated and carried out effectively, efficiently, timely, and responsibly in accordance with State and DNR policies and procedures.

2. Support budget management, the purchasing process and fleet/asset management so that financial obligations are met timely and in compliance with State, Federal, and DNR policies and procedures. Gathers, verifies, and summarizes data for fiscal and administrative reports. Provides technical advice to office staff and schedules, trains, and provides technical guidance to coworkers.

3. Process and archive electronic and physical files in accordance with State and Federal retention guidelines. Maintain thorough knowledge of data-entry and result retrieval with department and division database programs. Accurately enter data and transcribe other field information into appropriate documents or databases.

4. Support and contribute to the successful operation of the Area Wildlife Office, the Wildlife Damage Program and the Shallow Lakes Program, within the Division of Fish and Wildlife and the Department of Natural Resources in a professional manner. As needed, provide specific program support and contribute to special projects as assigned.

Minimum Qualifications

• Knowledge of word processing/typing and use software to create, format, edit, print, and save a variety of documents, correspondence, and reports in an organized manner, grammatically correct, in proper format and free of spelling errors; create reports by combining and presenting data from multiple sources.

• Spreadsheet skills sufficient to develop tables, charts, and graphs, in proper format and free of spelling errors; create reports by combining and presenting data from multiple sources.

• Basic accounting sufficient to monitor and balance budgets, ensure that spending is within budget and effectively recommend fund transfers; resolve discrepancies; review/verify financial records and prepare financial summaries and reports; enter and access information, identify, and adjust for potential problems, etc.

• Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external customers in person, by phone, e-mail, or other written correspondence; schedule and confirm appointments; interpret and explain program information; effectively communicate and elicit information with tact and diplomacy.

• Ability to communicate effectively with others sufficient to perform the duties listed above, prepare written responses, present clear and concise explanations of governing rules and regulations, etc., and file and retrieve information based on content, using alphabetical filing practices.

Preferred Qualifications

• Two (2) years general office experience performing mail merging, database management, project management, administrator for online database; creating, issuing, and processing permits; creating purchase orders, processing paperwork for items such as fleet, purchasing cards, expense reports; creating and editing reports that included graphs and tables, etc.

• High level of organizational and time management skills sufficient to facilitate management of many projects at one time, prioritize workload, meet required deadlines, initiate and follow-up on activities independently.

• Knowledge of DNR budget and purchasing processes and financial reporting, including proficiency in EIOR, SWIFT, and Crystal Reports.

• Proficiency with Microsoft Outlook, Word, Excel (including pivot tables, charts, and macros), Adobe Pro, Access, Teams, and Visio.

• File management skills, paper and electronic, sufficient to retrieve/provide documents and information when needed.

• Experience editing documents for accessibility compliance.

• Knowledge of the Division of Fish and Wildlife program guidelines, rules, and regulations governing natural resources.

Additional Requirements

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g., H-1B status).

It is the policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.