Office Clerk Job Details | Great Lakes Cheese

Job Overview

The Office Clerk will p erform general office tasks and assist various departments.

Job Responsibilities

GENERAL ADMINISTRATIVE SUPPORT

• Serve as the first point of contact for visitors, contractors, and incoming telephone calls, directing inquiries appropriately.

• Receive, sort, distribute, and maintain office correspondence and records.

• Monitor contractor safety, training, and site-access requirements; coordinate follow-up with appropriate personnel.

• Maintain office and facility supply inventories and place orders as needed.

• Coordinate employee travel, event registrations, continuing education, building access cards, and company gas cards.

• Support charitable contributions, product donations, community events, industry events, and annual festival logistics.

• Review invoices, maintain garment records, resolve service discrepancies, and assist with general invoicing.

• Maintain required business permits and licenses and support timely renewals.

PRODUCTION AND ORDER SUPPORT

• Process milk tickets, maintain milk schedules, reconcile milk activity with cooperatives, and prepare required operational reports.

• Prepare bills of lading, invoices, logs, and filing for whey cream shipments.

• Compile customer and employee cheese and cheese curd orders and communicate production requirements to supervisors.

• Enter and update orders and shipping documentation in SAP, including bills of lading.

• Process employee product deductions and provide completed information to Human Resources.

HUMAN RESOURCES AND EMPLOYEE SUPPORT

• Maintain sick-leave and timekeeping records and submit reviewed and approved timesheets to Payroll.

• Coordinate random drug-testing activities and maintain related documentation.

• Plan and coordinate employee meetings, orientation and training meals, recognition events, holiday activities, and company gatherings.

• Track attendance, prepare disciplinary documentation for review, and monitor upcoming warning-expiration dates.

• Provide basic employee systems and access support, including password resets and access-device distribution.

• Perform other administrative, production, and HR support duties as assigned.

• All GLC employees are expected to perform any assignment or job task according to the stated safety policies and procedures.

• All GLC employees are expected to produce our products in a manner that exceeds the quality and value expectation of our customers and consumers by adhering to Good Manufacturing Practices, Policies and Procedures outlined in our Safe Quality Food Program.

• Other responsibilities as assigned by the manager.

Hours: Monday - Friday 8:00 AM - 4:30 PM

The pay for this position is $19.23/hr - $23.08/hr. All offers will be based on a candidate’s skills, prior relevant experience, applicable degrees and certifications, and internal equity. This range is specific to New York and may not be applicable to other locations.

Required Education and Experience

• High School diploma or GED.

• Proficient in Microsoft Office.

• Effective communication skills with varied audiences and situations.

• Ability to make decisions based on standard practices.

• Ability to handle multiple tasks.

• Knowledge of arithmetic, spelling, grammar or general high school subject matter.

• Emits helpful, and professional demeanor; develops relationships easily.

Preferred Education and Experience

• 1 year of general office experience or more.

• SAP experience.

• Proficient computer skills.

• Strong analytical skills.

Working Conditions

• Work is mainly performed in an office setting, with some time spent in a manufacturing environment

EEOC & Disclaimer

Great Lakes Cheese is an Equal Opportunity Employer - Protected Veterans/Individuals with Disabilities.