Executive Operations Assistant/Admin

Description

We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.

Responsibilities:

• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.

• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.

• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.

• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.

• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.

• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.

• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.

• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.

Requirements • Demonstrated experience providing high-level administrative or executive support to senior leaders.

• Strong working knowledge of Microsoft Office applications, with the ability to create clear documents, presentations, and spreadsheets.

• Comfort with technology and confidence using virtual meeting platforms such as Zoom.

• Familiarity with AI tools, including ChatGPT, and the ability to apply them appropriately in an office setting.

• Excellent organizational skills with a sharp eye for detail and follow-through.

• Proven ability to evaluate urgent needs, exercise sound judgment, and manage competing executive priorities.

• Strong written and verbal communication skills, with the ability to interact effectively across departments and leadership levels.

• Adaptability and responsiveness in a dynamic, fast-paced work environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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