Special Assistant - EXEMPT ( reposted 6-29-26)(DPP - STT)
Division of Personnel Government of the VI
St Thomas, VI, VIRJobSeen todaySeen in employer's feed today
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Job overview
The Special Assistant performs highly responsible administrative assignments in support of an agency head. The role involves planning, coordinating, directing, and evaluating agency activities, reviewing operations and procedures, and recommending changes. The employee also supports budget administration, conducts research and special studies, prepares technical reports, serves as executive secretary to boards and councils, and undertakes delegated assignments involving special operational areas and new projects.
Skills & qualifications
Skills
Full job description
An employee in this class performs a variety of special assignments of a highly responsible administrative nature assisting an agencys head with directing and controlling the agencys activities. Work involves planning, coordinating, directing, and evaluating activities of the agency and instituting new or amended methods and procedures. Work is performed within the framework of existing policies, laws, rules, and regulations of the agency; but an employee is expected to use acquired trainingand experience in exercising initiative and good judgement. General supervision is received from the agencys head in the form ofspecial instruction discussion, and evaluation performances. Duties and Responsibilities: Acts as liaison officer between agency head and various division, bureaus, and committees in or out of the agency, transmitting, instructing, handling as many administrative problems as possible, referring those problems involving deviation from or revision existing policies, procedures and regulations. Carriesoutaconstantevaluationandanalysisofdepartmentaloperationstoascertaintheefficiency and effectiveness of existing policies, rules, and regulations recommending amendments and revisions wherenecessary. Assists the agency head in preparing budget estimates and in administration and control of budget appropriations for the agency. Performs a variety of research of research assignments and special studies collecting information, preparing complex and technical reports, and recommending action to the agency head based upon information obtained. Acts as executive secretary to boards andcouncils. Examinestherecords,procedures,andoperations,andpreparecomprehensiveandtechnicalreports recommending changes in procedures wherenecessary. Prepares digests of material for study by the agency head, studies particular problems in the operation of any area of the department as directed by the agency head and makes reportsthereon. Undertakes, as delegated by the Commissioner, assignments involving administrative responsibilitiesinspecialareas of operation oftheDepartmentandindevelopmentofnewprojects and programs not a responsibility of existingDivision. Performs other related work as required.
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