Administrative Specialist II - Regional Wastewater Reclamation

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7633036 # Job Description Summary Department - Regional Wastewater Reclamation # Job Description Job Type: Classified \ Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $49,878 - $58,635 Annually Pay Range: $49,878 - $67,371 Annually Range Explanation: - Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. - Pay Range is the entire compensation range for the position. Pima County Wastewater Reclamation (RWRD) is seeking talented individuals to assist the Field Engineering Division as an Administrative Specialist II. The Administrative Specialist II plays a vital role in assisting the Field Engineering Manager, Supervisory, Inspection, and Blue Stake staff with reports, work orders, purchase orders, timely invoice processing/payments, service requests, formulating statistical reports, and creating/maintaining databases and spreadsheets. An effective Administrative Specialist will be willing to take on new duties and be an essential part of an established Field Engineering team to meet or exceed deadlines and goals within the Technical Services and Engineering Division. RWRD has close to 400 employees, each employee dedicated to our mission statement, "To protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources." Come join our Team! Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor. - Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; - Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; - Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; - Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; - Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; - Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; - Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; - Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; - Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Associates Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of profes ional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Experience with coordinating the training, appointments, and meetings for multiple personnel. Experienc